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Executive Assistant to General Counsel

2 months ago

London, Greater London, United Kingdom ITV Full time

Executive Assistant to General Counsel & Company Secretary

Legal & Business Affairs

Permanent Position

Location: London

Your contributions are significant.

At ITV, we pride ourselves on being a cornerstone of British culture, reaching households across the UK and leading the charge in the digital streaming landscape. Our environment fosters creativity and collaboration, allowing you to make a tangible impact within a vibrant workplace.

Embrace the opportunity to enhance your professional skills, influence the television industry, and advance your career. Become an integral part of ITV.

Your role creates waves of influence.

Position Overview

This Executive Assistant role is essential within the Group Legal team, providing critical support to the General Counsel & Company Secretary as well as the Director of Secretariat. The ideal candidate will demonstrate the ability to work autonomously, manage a high volume of tasks, follow directives effectively, engage confidently with senior personnel, and handle sensitive information with discretion.

Key Responsibilities Include:

  • Overseeing the dynamic schedules of the General Counsel & Company Secretary, continuously adapting to shifting priorities;
  • Managing the inbox - reviewing, prioritizing, and responding to emails as necessary;
  • Screening internal and external communications, taking messages, and conveying information in a professional and discreet manner;
  • Preparing confidential documents with precision and efficiency;
  • Creating presentations using Google Slides/PowerPoint from initial notes or drafts;
  • Addressing day-to-day legal matters as they arise;
  • Drafting correspondence for the General Counsel's signature;
  • Establishing and nurturing reliable working relationships with key stakeholders, including the ITV Management Board, ITV PLC Board, Executive Leadership Team, Senior Legal Leadership Team, and external legal firms;

Board Administration and Support:

  • Coordinating and managing logistics for ITV plc Board and Committee meetings;
  • Communicating important deadlines to stakeholders and assisting in the organization of Board and Committee documents;
  • Maintaining the annual calendar for the Board and Committees, including corporate events and significant dates;
  • Facilitating logistics for Board dinners and special events;
  • Assisting with the organization of the Annual General Meeting;
  • Processing expense claims for the Chair and Non-Executive Directors;
  • Managing purchase orders and tracking invoices and payments as required.

Essential Skills Required:

  • Experience as a Personal Assistant at the Director level;
  • Proficiency in managing complex and multiple schedules;
  • Strong technical skills, including proficiency in Google Suite, PowerPoint, Word, and Excel;

Additional Desired Attributes:

  • Flexible and innovative problem-solving abilities;
  • Proactive self-starter with a focus on accuracy;
  • Meticulous attention to detail;
  • Demonstrated organizational skills;
  • Able to work independently and collaboratively;
  • Strong relationship-building skills with internal and external parties.