Administrative Support Specialist
3 days ago
We are seeking a highly skilled and experienced Senior Secretary to provide administrative support to our Director and Assistant Director levels. The successful candidate will be responsible for planning, prioritizing, and monitoring their workload to ensure efficiency and accuracy at all times.
Key Responsibilities:- Provide daily administrative and secretarial support functions, including drafting and typing letters, audio typing, data inputting and processing, email management, records management, and other related tasks.
- Organize and maintain diaries, ensuring the Director/Assistant Director is well prepared for meetings with relevant supporting agenda and paperwork.
- Utilize Microsoft Office applications to produce high-quality documents, presentations, and reports as required.
- Manage incoming emails and general correspondence, ensuring effective and timely management of same, and taking action as necessary.
- Manage telephone calls, enquiries, and requests from internal and external stakeholders, ensuring action is taken and issues prioritized.
- Ensure all information is produced in line with current legislation requirements and policies/procedures within the Trust, in a timely, accurate, and confidential manner.
- Provide administrative services for specific Committees, meetings, and projects, including organizing meetings, issuing agendas, supporting documentation, and initiating follow-up actions as required.
- Devise and maintain office administration systems to deal efficiently with paper flow, organizing and storing paperwork, documents, and computer-based information.
- Monitor and request orders relating to Office stationery to ensure adequate supplies are maintained.
- Arrange travel and accommodation requirements, and provide administrative support to Workshops/events as required.
- Verify invoices, including travel arrangements, course attendance, and accommodation and hospitality purposes.
- Welcome visitors, corporate guests, and arrange/provide hospitality as required.
- Hold a current full driving license valid for use in the UK and have access to a car on appointment. This criterion will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.
- Have a minimum of 2 years' experience in an administrative or secretarial position, including experience of Microsoft Office Professional Suite or equivalent.
- Hourly Rate: £12.86
- Duration: 6 Months
- Location: Lisburn
If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your CV in Microsoft Word format to Daniel Finlay by clicking on the link below.
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