Facilities Administrator

1 day ago

Leeds, Leeds, United Kingdom The Openwork Partnership Full time

The Opportunity

We are seeking a highly organized and detail-oriented Facilities and General Administrator to join our team at The Openwork Partnership. As a key member of our administration team, you will play a vital role in ensuring the smooth operation of our office facilities and providing exceptional support to our colleagues and clients.

Key Responsibilities

  • Manage the internal facilities for Bridgewater Place, including visitors and equipment for the head office
  • Have a good understanding of all systems and processes within their remit as well as a basic understanding of other 2plan departments processes
  • Perform data-entry, documentation, printing and general administrative duties
  • Uphold standards of document control and recording of data where appropriate
  • Assist with any ad-hoc tasks required by the administration department or other 2plan departments
  • Effectively deal with queries from both 2plan advisers and clients when required
  • Have a good understanding of AML and Data Protection
  • Promotion of teamwork with the Administration team
  • Providing cover for managing incoming post
  • Contribute to team effort by accomplishing related results as needed
  • Ensure the office areas, meeting rooms and kitchen area look their best and reflect the corporate image we are looking to always maintain
  • Perform the role of Fire Marshall
  • DSE Approved Assessor, to carry out all DSE Assessments for colleagues and address where necessary

Requirements

  • Strong interpersonal and communication skills to deal with individuals of all levels
  • Shows initiative and can work unsupervised at times
  • Excellent telephone skills
  • Excellent organisational skills
  • IOSH and DSE Assessor desirable
  • Knowledge of Data Protection and Anti-Money Laundering
  • Good organisation and time-management skills
  • Flexibility to work on different tasks
  • Strong communication skills
  • Desire and willingness to learn and develop
  • Attention to detail
  • Good written skills
  • Sound knowledge and proficiency of Microsoft Office
  • Ability to follow documented processes to a high level

Why Choose Us?

The Openwork Partnership is a dynamic, fast-paced, and growing business with huge ambition. We're investing heavily in our colleagues, continuously striving to give them the platform to develop personally and professionally and reach their full potential. We're also very proud of our culture, as one of the Best 100 Large Companies to work for in 2022. We value and respect individuality and are committed to building an inclusive culture and environment which truly recognises and celebrates our colleague's individual differences and identities. We believe everyone can make a difference and your race, religion, disability, and gender will never be a barrier. At Openwork, we have a strong ethic of care for each other where you can balance a successful career with your commitments and interests outside of work.

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