Strategic Procurement Specialist

2 months ago

Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

Job Summary:

The Strategic Procurement Specialist will lead strategic sourcing initiatives, develop and drive spend category management strategies, and engage campus key stakeholders and preferred vendors to achieve desired behaviors and additional value and enhancements for campus end users.

About the Role:

  • Evaluate procurement procedures and present improvement strategies to senior management.
  • Analyze and calculate procurement costs and develop cost reduction strategies.
  • Negotiate contracts with key suppliers, including costs and terms of supply, service, and quality.
  • Collaborate with the Procurement department to identify and pursue new supplier opportunities.
  • Estimate risks and apply risk minimizing techniques.
  • Maintain strategic sourcing relations and develop strong partnerships.
  • Develop and implement category-specific sourcing strategies aligned with university goals, ensuring integration of cost-effective and innovative procurement solutions.
  • Maintain strong market intelligence, assessing trends and dynamics to optimize sourcing and procurement activities.
  • Drive cross-functional collaboration to ensure that sourcing strategies are effectively adopted and supported throughout the organization.
  • Lead and manage sourcing activities, including use of the Bonfire system for request for information (RFI), request for quotation (RFQ), and request for proposal (RFP) processes, supplier negotiations, and contract execution.
  • Partner with the Procurement Manager to manage supplier relationships, including conducting business reviews to ensure compliance with contract terms and performance standards.
  • Source potential suppliers to obtain competitive quotations that comply with required specifications.
  • Engage actively with university departments and stakeholders to define procurement needs, ensuring alignment with the university's strategic objectives and operational requirements.
  • Build strong relationships/partnerships with the Campus Community and other functional groups to translate their needs (bid specification writing) into clear product specifications or detailed scopes of work for competitive bidding.
  • Serve as the consultant to stakeholders, providing resources and information to internal and external partners.
  • Engage campus through training, marketing & promotion, and periodic departmental spend reviews.
  • Lead contract negotiations.
  • Plan and conduct negotiations to achieve pricing objectives for purchasing on behalf of the University.
  • Serve as liaison between suppliers, departments, and other related stakeholder groups for contract development, negotiation, administration, and instruction.
  • Create data reports.

Requirements:

  • A bachelor's degree in business, supply chain management, or a related field.
  • At least 2 years of procurement or strategic sourcing experience and negotiations.

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