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Purchase Ledger Clerk

2 months ago

London, Greater London, United Kingdom Trident Full time

About Trident International

Trident International is a leading provider of property management services, with a portfolio of high-end commercial and residential properties in South London.

The Role

We are seeking an experienced Purchase Ledger Clerk to join our team. The successful candidate will be responsible for overseeing the Purchase Ledger function, implementing and redesigning reports, and ensuring the accuracy of all invoices.

Key Responsibilities

  • Oversee the Purchase Ledger junior and provide guidance and support as needed.
  • Implement and redesign the Purchase Ledger function and reports to improve efficiency and accuracy.
  • Review all invoices to ensure they are correct and complete.
  • Log all incoming invoices and distribute them to the appropriate staff member.
  • Track all invoices and ensure they are dealt with in a timely manner.
  • Coding invoices to the appropriate nominal ledger account with clear and concise descriptions of the expense.
  • Posting reviewed invoices to the Purchase Ledger.
  • Listing outstanding supplier balances, investigating and clearing all unsettled balances.
  • Adding new suppliers and updating details as required.
  • Processing valid manual cheque requests, ensuring they have been correctly authorized.
  • Identifying suppliers from the Purchase Ledger with invoices to pay.
  • Preparing payment instructions, either by BACS or cheque.
  • Settling suppliers' invoices paid (including those paid by Direct Debit).
  • Reviewing all accounts monthly and chasing the Building & Estate Departments for outstanding recharge instructions.
  • Preparing invoices to residents and posting amounts to the system.
  • Calculating management fees and preparing journals.

Requirements

  • 5+ years' experience in Purchase Ledger within a real estate/property company.
  • Prior experience of using a property system such as QUBE/TRAMPS/YARDI.
  • Experience in redesigning and changing Purchase Ledger procedures.

What We Offer

  • Hybrid working arrangements.
  • Healthcare benefits.
  • Discretionary incentive scheme.
  • 12% pension scheme.