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Property Administrative Coordinator

2 months ago

Croydon, Greater London, United Kingdom SPPM Limited Full time

About Our Company:

SPPM Limited is a reputable property management firm based in the South London area. With over two decades of experience, we have established ourselves as a trusted supplier to local government councils, providing housing solutions to the community.

We are seeking a highly organized and detail-oriented administrative professional to support our Office Manager in the daily operations of our business. As an Administrative Assistant, you will play a vital role in ensuring the smooth running of our property management services.

Key Responsibilities:

  • Provide administrative support to the Office Manager, including tasks related to property maintenance, tenant inquiries, and operations.
  • Maintain accurate and up-to-date records and filing systems for properties and tenancies.
  • Act as a liaison between tenants and the management team, handling day-to-day queries and concerns.
  • Coordinate with contractors and obtain quotes for repairs and maintenance.
  • Schedule and manage contractor diaries, ensuring timely completion of tasks and tracking expenses.
  • Arrange safety certificates and handle new tenant Council Tax and Utilities accounts.
  • Manage meter readings at the start of new tenancies and maintain records on excel.
  • Produce and maintain Record of Conditions for ingoing tenants and dilapidation schedules for outgoing tenants.
  • Liaise with tenants to arrange routine property inspections and maintain the inspection diary.
  • Ensure the key cupboard and office environment are well-maintained.

Office Administration:

  • Prepare, edit, and format documents, including contracts, property listings, and reports.
  • Ensure all paperwork is completed accurately and filed in a timely manner.
  • Create and update spreadsheets to track property information and tenant data.
  • Handle general office duties, including opening mail and responding to correspondence.

Requirements:

  • Proven experience as an administrative assistant or in a similar role.
  • Excellent organizational and multitasking abilities.
  • Strong verbal and written communication skills.
  • Good IT proficiency in MS Office (Word, Excel, Outlook) and basic database management.
  • Strong attention to detail and accuracy.
  • Ability to use initiative and manage time effectively.

What We Offer:

A competitive salary based on experience, a friendly office environment, and a diverse role with opportunities for growth and development.