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Executive Assistant to Senior Management
3 months ago
Clear Rock Projects is dedicated to enhancing organizational efficiency in project delivery and digital services. We focus on empowering our B2B clients to provide exceptional value to their customers through effective and timely solutions. Our approach involves a personalized, hands-on collaboration with clients, ensuring that we leave them better equipped for future challenges.
Role SummaryTo facilitate our growth trajectory, we are seeking a part-time Executive Assistant to streamline and manage the administrative functions of our operations.
Key Responsibilities- Design and produce visually engaging and professional presentations and marketing materials using Microsoft PowerPoint and Canva.
- Oversee daily bookkeeping tasks within our accounting platform, ensuring precise documentation of transactions, VAT, and expense reports.
- Maintain comprehensive employee records in our HR management system, including timesheets, expenses, sick leave, payslips, and personnel correspondence.
- Draft and distribute contracts for clients and contractors, utilizing electronic signature solutions.
- Organize and oversee our digital filing infrastructure.
- Handle incoming inquiries, filter communications for the management team, and provide general administrative assistance.
- Coordinate and manage our social media content calendar.
The ideal candidate will possess:
- Demonstrated experience in a comparable role, preferably within a professional services context.
- Exceptional organizational abilities and meticulous attention to detail.
- Capability to work autonomously and take initiative.
- Strong communication and interpersonal skills.
- Proficiency in PowerPoint, Canva, and Excel.
- Experience in crafting professional presentations for clients is highly advantageous.
This part-time role offers flexibility to accommodate various personal commitments and can be structured as permanent, fixed-term, or self-employed.
