Project Coordinator Lead

4 weeks ago


Crawley, West Sussex, United Kingdom Manrose Full time
Job Title: Lead Project Coordinator

Job Summary:

We are seeking a highly skilled and experienced Lead Project Coordinator to join our team at Vent-Axia. As a key member of our project management team, you will be responsible for ensuring the smooth execution of projects from start to finish.

Key Responsibilities:

  • Plan, track, and forecast project progress using the Project Tracker and Target Revenue.
  • Prepare necessary paperwork and attend pre-start meetings with the Project Manager.
  • Verify drawings, parts lists, and financial sheets, and provide subcontractors with relevant documents for installation.
  • Coordinate material orders and acknowledge client POs, ensuring all necessary documents are ready.
  • Set up project folders in platforms like SharePoint and issue relevant cost and variation orders.
  • Work closely with site teams to manage material deliveries, maintain quality control, and resolve design or installation issues.
  • Ensure timely completion and submission of project documentation, process invoices, and assist in preparing monthly forecasts and payment applications.
  • Track project variations and monitor subcontractor performance through KPIs, providing quarterly reports.

Requirements:

  • Experience in working with various project stakeholders, in a subcontract setting, with trade-related subcontractors.
  • Excellent communication skills, at various levels within the organisation and with client stakeholders.
  • Target & deadline-driven, with excellent forecasting & planning and co-ordination skills.
  • Excellent skills to work & effectively lead and drive the Team (Project Administrator).
  • Excellent problem-solving skills, with innovative and transparent thinking.
  • To ensure the team apply standard operating procedures (SOP's) and processes.
  • To be able to make quick decisions under pressure.
  • To be able to multi-task in a fast-paced environment & undertake critical thinking.
  • Advance or Excellent skills in MS Excel, MS Word, and MS Outlook.
  • Good Knowledge or Experience in using Microsoft SharePoint, Forms, Teams, Planner, and Calendar Bookings.
  • Good understanding and knowledge of reading and interpreting design & construction drawings, and terminology.

Desirable:

  • Knowledge or Awareness of Project Site Development Operations, Building Regulations, Health & Safety, Commercial & Technical Acumen will be of benefit.
  • Knowledge or Awareness Supply Chain, Manufacturing, Warehousing, Logistics would be of benefit.
  • Knowledge or Awareness of Construction-related contracts, subcontracts, and Key Performance Indicators would be of benefit.

What We Can Offer:

  • Salary depending on experience.
  • Annual leave – 25 days and bank holidays.
  • Pension.
  • Health Assured Employee Assistance Programme.
  • Boost Works discount and cash back platform – retailers, electronics, cinema, and more.
  • Employee Referral Scheme – Receive up to £500.
  • Volution Values Quarterly Awards – Receive £100 if nominated.
  • The opportunity for career development and advancement will be significant.

Equal Opportunities:

All current employees and potential employees are provided equal employment opportunities by Volution Group Plc.

Job Types: Full-time, Permanent

Pay: £26,000.00-£30,000.00 per year

Additional pay:

  • Bonus scheme.

Benefits:

  • Employee discount.
  • Free flu jabs.
  • Free parking.
  • Health & wellbeing programme.
  • Referral programme.

Schedule:

  • Monday to Friday.

Ability to commute/relocate:

  • Crawley: reliably commute or plan to relocate before starting work (preferred).

Application question(s):

  • Do you require visa sponsorship currently or in the future?

Experience:

  • Project coordination: 3 years (preferred).

Work authorisation:

  • United Kingdom (preferred).

Work Location: In person.


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