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Team Operations Coordinator

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Birmingham, Birmingham, United Kingdom International Automotive Components Group Limited Full time

We are pleased to present an exciting opportunity to become a part of our forward-thinking and dedicated team:

Team Operations Coordinator

Location: Elmdon, Birmingham


Key Responsibilities:
  • Oversee the scheduling and management of the CEO and COO's calendars, ensuring that key business activities are prioritized effectively.
  • Facilitate communication with the leadership team and assist in the preparation of essential documentation, following up on actions to ensure timely and quality delivery of all assigned tasks.
  • Handle daily administrative duties including diary management, meeting coordination, and general office support.
  • Coordinate travel arrangements and accommodations, manage expense reports, and maintain the gifts and entertainment register for the team.
  • Support the Transformation Director in coordinating critical transformation initiatives and projects.
  • Conduct online research and engage with external organizations to gather relevant project information.
  • Prepare for and attend meetings, taking minutes and distributing notes to relevant stakeholders.
  • Organize documentation and ensure timely contributions from cross-functional teams.
  • Compile and prepare reports, presentations, and correspondence while managing databases and filing systems.
  • Manage correspondence, oversee diary schedules, and organize meetings and appointments, often controlling access to executive calendars.
  • Plan and coordinate events and conferences.
  • Assist in collating data for various tasks and deadlines.
  • Implement and uphold administrative procedures and systems.
  • Utilize financial acumen to assess reports and data, providing recommendations and executive summaries, as well as managing expense filings.
  • Perform miscellaneous tasks to support management and conduct research as needed.

Preferred Skills and Experience:
  • Demonstrated experience in a personal assistant, organizational, or administrative capacity.
  • Strong analytical and problem-solving abilities.
  • Proven capability to thrive in a dynamic, fast-paced environment.
  • Ability to work effectively under pressure and meet deadlines.
  • Skilled in prioritizing urgent and important tasks.
  • Exceptional written and verbal communication skills.
  • Proficient in IT, particularly with Microsoft Office applications.
  • Familiarity with finance processes, venue booking, and system utilization.
  • Commitment to confidentiality when handling sensitive information.
  • Highly organized with excellent stakeholder management skills.
  • Detail-oriented with strong organizational and time management capabilities.
  • Exhibit high levels of self-management and accuracy across all projects.
  • Adaptable to changing business needs without requiring constant supervision.
  • Strong business acumen and a proactive, self-starting attitude.
  • Ability to independently manage a diverse range of daily activities.