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Executive Assistant to CEO

2 months ago

London, Greater London, United Kingdom Flight Story Full time
About Flight Story

Flight Story is a leading Web3 marketing agency that's shaping the future of blockchain and crypto. We're a dynamic team of experts who are passionate about innovation and excellence.

Job Summary

We're seeking a highly skilled and experienced Executive Assistant to support our CEO & CFO in their busy schedules. As the linchpin of our team, you'll be responsible for managing complex calendars, coordinating travel arrangements, and providing administrative support to ensure the smooth operation of our business.

Key Responsibilities
  • Calendar Management: Manage the complex calendars of the CEO & CFO, ensuring that all appointments, meetings, and travel arrangements are coordinated efficiently.
  • Administrative Support: Provide administrative support to the CEO & CFO, including preparing meeting agendas, taking notes, and following up on action items.
  • Task Management: Independently assess and adjust priorities as needed to keep everything on track, using tools like Click-UP to manage tasks and ensure smooth information flow across teams.
  • Reporting and Communication: Compile and prepare reports for the senior leadership team, ensuring accuracy and clarity, and facilitate internal and external communications on behalf of the co-founders.
  • General Administration: Handle general administrative duties as required to support the team's efficiency, including managing expense reports and ensuring confidentiality.
Requirements
  • Experience: 3+ years of experience providing administrative support to executives in a dynamic, fast-paced environment.
  • Skills: Proven experience in managing complex calendars, inboxes, and expense reports, with proficiency in tools like G-Meet, Google Docs, Slack, and ClickUp.
  • Attention to Detail: High attention to detail and discretion in handling confidential information.
  • Web3 Knowledge: A genuine interest in Web3, blockchain, or crypto, coupled with adaptability and a strong willingness to learn about the industry.
What We Offer
  • Opportunity to Work with a Leading Web3 Agency: Be part of a team that's shaping the future of Web3 and blockchain.
  • Professional Development: Enjoy the freedom to try new things and develop a wide range of skills.
  • Generous Time Off: 35 days of non-working days (NWD) per year, including 14 office closure days and 21 days of your choice.
  • Recognition and Rewards: Annual awards that recognise your achievements, with perks like Apple AirPods in your first year.