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Travel Coordinator

2 months ago

Horley, Surrey, United Kingdom Huntress Full time

Job Title: Travel Administrator

Job Summary:

Huntress Search Ltd is seeking a highly organized and detail-oriented Travel Administrator to join their team. As a key member of the administrative support team, you will be responsible for providing exceptional support to employees who undertake business travel.

Key Responsibilities:

  • Manage the invoice process for travel expenses, including managing outstanding invoice reports, chasing outstanding documents, and cross-referencing for discrepancies.
  • Assist the team with coordinating payments and supporting documentation and administration around insurance claims.
  • Conduct manual monitoring of travel to high-risk locations, assisting with securing ground transportation and supporting vendor management activities.
  • Coordinate with consultants to ensure accurate completion of risk assessments before departure and manually enter all travel details into the system.

Requirements:

  • Previous experience arranging travel for a large organization.
  • Intermediate/advanced skills in Word, Excel, and PowerPoint.
  • Ability to handle multiple tasks simultaneously in a fast-paced environment.
  • Effective communication skills to interact with employees at all levels.
  • Ability to multitask and prioritize workload to meet deadlines.

Benefits:

  • Monday - Friday: 9.00am - 5.15pm.
  • Hybrid working: 2/3 days in the office, the rest working from home.
  • 25 days holiday (plus Bank Holidays).
  • Private medical.
  • Pension scheme.
  • Parking on site.
  • Additional flexible benefits available.