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Administrative Support Specialist
2 months ago
Job Overview
proAV Limited is a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.
We are seeking an experienced and skilled Personal Assistant to join our Egham team, representing proAV and taking full responsibility for looking after the needs of two Directors within the business.
This is an exciting opportunity for an exceptional and experienced Administrative Professional to join an established operation with scope to drive and enhance the service at every opportunity.
Experience and seniority of the position will be reflected by the remuneration and benefits package.
Key Responsibilities
- Provide full secretarial support to the Directors, as well as other members of the management team where required.
- Typing of correspondence and managing documents.
- Ensure that all client requirements are dealt with or escalated in a timely fashion to meet established goals and objectives.
- Understanding of company policy and processes and adherence in both client and internal environments.
- Taking and typing minutes of meetings, audio dictation.
- Microsoft Dynamics; Office: creation and formatting PowerPoint presentations; creating, updating Excel spreadsheets; Outlook – management of documents; Sharepoint
- Liaison with colleagues, clients, and suppliers.
- Any personal tasks as assigned by the directors.
- Booking, aiding, and evaluating travel requirements; cost analysis of travel to be considered.
- Assisting with the creation and amendments of quotations and valuations.
- Organising and maintaining diaries, making appointments, organise and prioritise daily workload, coordinate reservations, send RSVPs to events, and schedule/assist with meetings as necessary.
- Assisting with event management and organisation of company events and employee engagement activities.
- Managing and submitting expenses for multiple directors.
- Assist with facilities management including liaising with suppliers, booking maintenance visits & manage & respond to the facilities mailbox enquiries.
- General admin duties – filing, maintaining of project files, systematic organisation of working environment.
- Screening telephone calls, enquiries, and requests and handling them when appropriate.
