Personal Tutor

Job Description

Job Summary

The Personal Tutor role is a key position in enhancing learners' attendance and achievement, developing their personal, social, and employability skills, and increasing progression to higher levels of study and employment.

Key ResponsibilitiesTransition of New Learners

• Participate in the design and delivery of curriculum-specific induction programs.
• Assist students during induction to facilitate a smooth transition, ensuring they are well-informed and prepared for their program of study.
• Encourage the development of a positive group identity among students and a sense of belonging to the College and their course group.

THRIVE Group Tutorial Delivery

• Embody the ethos of the THRIVE tutorial program by delivering engaging, motivational, and inspiring sessions, encouraging debate and discussion in a safe environment.
• Differentiate resources to meet the needs of learners for each group.
• Record the delivery of THRIVE Group Tutorial sessions on ProMonitor.

THRIVE 1:1 Tutorial Support

• Support and direct learners to identify online resources to complete independently to personalize their THRIVE program.
• Record the participation of THRIVE 1:1 online sessions on ProMonitor.
• Undertake regular progress reviews with learners to complete an Individual Learning Plan and record progress and outcomes.
• Collaborate with CRQ Leaders, PLCs, and curriculum staff to set aspirational SMART targets.
• Utilize College reports to monitor and track academic progress, removing barriers to learning to enable learners to achieve their full potential.
• Utilize College reports to monitor and track attendance, identifying those who are vulnerable and at risk.
• Provide feedback and support to students to enable them to improve grades and performance and encourage them to develop personal, social, and employability skills.
• Support learners in developing digital and study skills to enhance and promote independent and collaborative learning.
• Refer and signpost students to internal services such as Wellbeing, Support 4 Success, Careers, and Student Finance.
• Report and safeguarding concerns immediately, following the College safeguarding process.
• Maintain accurate student records to inform others of potential issues, difficulties, and support requirements by creating comments and setting a risk rating to each learner.
• Promote Student Standards and positive behavior and challenge unacceptable behavior.
• Collaborate with CRQ leader and curriculum staff to engage and support learners following disciplinary processes and actions.

Supporting Vulnerable Learners

• Act as an advocate for vulnerable student groups, such as Looked After Children, Care leavers, young carers, young parents, children known to social care, and those with an EHCP, etc.
• Liaise with support departments (Wellbeing, Support 4 Success, Student Finance, Careers) to support vulnerable groups and provide information on attendance, progression, and wellbeing to support external meetings (Looked After Reviews, Personal Education Plan meetings, EHCP reviews, emergency meetings).
• Attend regular caseload meetings with the Wellbeing Team to support learners' attendance, progression, and wellbeing. Relay relevant information to curriculum teams to achieve the best outcomes for the learner.

Support of Curriculum

• Support curriculum delivery, including collecting details of learners' prior achievements, supporting the completion of assessments and diagnostics, and ensuring timely follow-up and intervention for learners at risk.
• Liaise with curriculum and support staff to compile and produce progress reports.
• Communicate with parents and carers in relation to learners' attendance and progress.
• Liaise with curriculum to support students with UCAS application processes, including reviewing personal statements, writing references, and ensuring students' applications are completed by set deadlines.
• Support curriculum staff with student interviews, parents' evenings, open events, and any other activities to showcase and promote the curriculum area.
• Work as an integral part of a curriculum staff team, within College Directorates, and undertake any other responsibilities related to curriculum delivery.

Cross-College Activities

• Support the embedding of the Learner Voice Involvement Strategy by coordinating the election of Student Representatives.
• Ensure that individuals and all groups of learners have the opportunity to share their views on the College's provision and provide feedback on teaching, learning, and assessment in the context of their program of study.
• Support the completion of Student Representative feedback and participation at training and learner voice events.
• Support the completion of College surveys to meet College Key Performance Indicators (RARAPA, Arrivals, Satisfaction, and any additional surveys in year).
• Support the Student Experience Team to engage learners in enrichment activities and Health and Wellbeing Campaigns.
• Support the delivery of the Careers Strategy by working closely with the Work Experience Team, Careers Team, and Curriculum Teams to ensure all learners acquire the skills, knowledge, and attitudes to manage their learning and career progression.

Additional Duties

• Contribute to College self-assessment processes.
• Attend internal and external staff development events and take responsibility for own professional development.
• Undertake such other duties as are reasonably allocated either permanently or from time to time.
• Act as an exam invigilator as required.
• Complete First Aid qualification and act as a duty first aider as required.
• Operate/conduct all HR tasks and functions within the principles of GDPR.

Conditions of Service

The appointment is subject to the Conditions of Service for Business Support Staff.

All successful applicants will undergo the following checks:

Enhanced DBS

2 x References, one of which must be your current or most recent employer

Qualification validation check

Salary

The actual salary for this post is up to £20,272 per annum. Your starting salary will be dependent upon your qualifications and experience. Once you have successfully passed your probationary period, your salary will increase within the salary band on an annual incremental basis, until you reach the top of the salary scale.

Hours of Work

The hours of work are currently based on 29.6 hours per week, 52 weeks per annum but we welcome applications who are interested in flexible hours or different size of contracts.

Annual Leave

The post carries 25 annual leave days, plus eight public bank holidays plus a further five concessionary days as 'leave to be taken at the Principal's discretion.'

After 2 years continuous service, your annual leave entitlement will increase to 30 days per annum.

Please note that only in exceptional circumstances, with your Directors permission, will staff be able to take more than 3 consecutive weeks of leave in any leave year.

Pension Scheme

The College operates an occupational pension scheme, namely the 'Local Government Pension Scheme.'

Probationary Period

All newly appointed staff have to serve a 6 month probationary period. During the probationary period you will have to complete the Corporate staff induction, a Teaching and Learning Induction session if you deliver learning and additional mandatory courses on: Equality & Diversity session, Keeping Children safe in Education, Safeguarding Training session, Prevent, GDPR, Cyber Security and Health & Safety training session. Failure to complete these will prevent you from successfully completing your probation.

References

All candidates must have 2 satisfactory references.

Location

The successful applicant will be based at Worcester but may be required to work at other locations from time to time.

Validation of Qualifications

The College will undertake qualification validation by writing to the appropriate educational institute. Only those qualifications which are essential for the post will be followed up.

Contractual Requirement to Obtain a Qualification

If you are required to obtain a qualification as a contractual requirement, the College reviews its CPD budget on an annual basis regarding availability of funds and cannot therefore guarantee that newly appointed staff will receive either part or full funding for the course fees. However, student loan facilities are available.

Maths and English

All staff are required to have a minimum level 2 qualification in both English and Maths. If you are not already in receipt of one or both of these qualifications, you will be expected to obtain it (them) during your employment at the College.

Safeguarding

The College is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and expects all staff and volunteers to share this commitment. All newly appointed staff will be required to undertake safeguarding training during their probationary period.

Heart of Worcestershire College adheres to the Department of Education's guidance on 'Keeping children safe in Education.' As part of your induction, you will be required to read and understand part 1 of this document.

Online Checks

Candidates shortlisted for interview and then subsequently become successful in the recruitment process and prior to a formal offer of employment being made will be subject to online checks being carried out by a neutral party not directly involved in the recruitment process. Consent for these checks was requested at application stage.

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