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Compliance Officer

2 months ago

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About the Role

The Compliance Coordinator will play a critical role in ensuring that all pre-employment screening activities comply with relevant laws, regulations, and company policies.

This role involves monitoring, reviewing, and auditing the processes related to background checks, maintaining up-to-date knowledge of compliance requirements, and providing guidance to internal teams and clients.

Key Responsibilities
  • Regulatory Compliance:
    • Monitor and ensure that all pre-employment screening processes are in compliance with internal screening processes and government regulations.
    • Stay informed about changes in laws and regulations that could impact the pre-employment screening process and implement necessary changes to maintain compliance.
    • Ensure that the company's background screening services are compliant with industry standards and best practices.
    • Identification of relevant accreditation pathways and creation of action plan to attain accreditation.
  • Policy Development and Implementation:
    • Assist in the development, implementation, and updating of compliance policies and procedures.
    • Communicate policy changes to relevant stakeholders both internally and in client organisations and ensure proper understanding and adherence to these policies.
  • Audit and Quality Control:
    • Conduct regular audits of the pre-employment screening processes to identify any non-compliance issues or areas for improvement.
    • Review background check reports for accuracy and compliance before they are delivered to clients.
    • Document and report findings from audits and quality control checks, and work with the Head of HR outsource and Screening and the Operational Delivery manager to implement corrective actions.
  • Training and Support:
    • Assist in creating and maintaining training materials related to compliance in pre-employment screening.
    • Offer guidance to clients on compliance-related questions or concerns.
  • Record Keeping and Documentation:
    • Maintain accurate and up-to-date records of compliance activities, including audit results, training sessions, and any compliance-related communications.
    • Ensure that documentation related to pre-employment screening, such as consent forms and adverse action notices, are properly maintained and accessible.
  • Client and Vendor Relations:
    • Work with clients to ensure that their pre-employment screening processes align with legal requirements and best practices.
    • Coordinate with third-party vendors involved in the screening process to ensure their compliance with relevant regulations and company policies.
    • Creation of audit output reports to be shared with clients, including tracking SLA attainment.
  • Risk Management:
    • Identify potential compliance risks in the pre-employment screening process and develop strategies to mitigate these risks.
    • Assist in the investigation and resolution of compliance issues or complaints, ensuring that they are handled promptly and in accordance with legal and ethical standards.
  • Reporting and Analysis:
    • Prepare and present reports on compliance activities, audit results, and any compliance issues to the Compliance Manager and other senior management.
    • Analyse trends in compliance issues and provide recommendations for process improvements.
Essentials Skills

Experience in a compliance role, preferably within the pre-employment background screening, HR services, or legal industry.

ISO 9001 Internal Auditor qualification or similar