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Financial Operations Assistant

2 months ago

London, Greater London, United Kingdom Office Angels Full time
Job Title: Finance Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Finance Assistant to join our team at Office Angels. As a key member of our finance team, you will be responsible for providing administrative support to our finance department, ensuring the smooth operation of our financial processes.

Key Responsibilities:

Accounts Receivable and Credit Control:
  • Process and allocate cash receipts in a timely and accurate manner.
  • Monitor and control the ledger, ensuring all transactions are properly recorded and reconciled.
  • Reconcile self-bill invoices from Managed Vendor portals.
  • Ensure credit limits are adhered to and applied in the Sage Accounts system.
  • Perform monthly bank reconciliations.
Sales Ledger:
  • Raise and post invoices for Permanent and Fixed-Term Contract placements.
  • Liaise with consultants regarding contract extensions and resolve client queries.
Payroll:
  • Assist the Payroll Administrator with holiday and sickness cover.
  • Conduct weekly payroll checks.
  • Run the auto-enrolment pension file and update the payroll system.
  • Process SSP, SMP, etc.
  • Maintain holiday pay records.
  • Review payroll records to ensure compliance with Agency Workers Regulations.
Accounts Payable:
  • Post supplier invoices into Sage.
  • Arrange overhead payment runs as required.
Ad-hoc Duties:
  • Assist with external audits.
  • Produce Management Information reports.
  • Provide the business with various financial information as required.
  • HMRC reporting as necessary.

Requirements:

  • Sage experience is beneficial but not required.
  • Payroll or recruitment industry experience is helpful but not essential.
  • Must have good spoken and written English.

Additional Benefits:

  • Holiday entitlement of 25 days plus bank holidays (pro rata).
  • Healthcare coverage after one year.
  • Employee welfare programme.
  • Life cover - 2 x salary.
  • Pension scheme enrolment after 3 months.
  • Office fruit delivery.
  • Various social events.