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Administrative Support Specialist

2 months ago

Over Hulton, United Kingdom Outcomes First Group Full time
About the Role

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our executive team. As a key member of our team, you will be responsible for managing calendars, scheduling meetings, and coordinating travel arrangements.

Key Responsibilities:

  • Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Serve as a primary point of contact for internal and external communications, screen and prioritize emails, phone calls, and other inquiries.
  • Prepare and maintain documents, reports, and presentations for meetings, ensuring accuracy and timeliness.
  • Assist in the coordination and execution of various projects and initiatives, tracking progress and deadlines to ensure successful completion.
  • Maintain confidentiality and accuracy of sensitive information, including personnel records, financial data, and strategic documents.
  • Attend meetings, take minutes, and distribute action items as needed, ensuring effective follow-up and accountability.
  • Assist in planning and organizing company events and conferences, including venue selection, catering arrangements, and attendee communication.
  • Anticipate challenges and proactively address issues, demonstrating resourcefulness and initiative in finding solutions.
  • Work collaboratively with colleagues across departments and locations, fostering a culture of teamwork and mutual support.
  • Ensure compliance with company policies, procedures, and regulatory requirements, always maintaining high ethical standards and professionalism.

Requirements:

  • Experience in general office administration.
  • Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment, while maintaining a high level of accuracy and attention to detail.
  • Experience supporting senior executives or leadership teams, with a strong understanding of organizational dynamics and business operations.

What We Offer:

  • A competitive salary and benefits package.
  • Ongoing professional development opportunities.
  • A dynamic and supportive work environment.
  • The opportunity to work with a leading provider of specialist education in the UK.