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Tender Management Specialist
2 months ago
Artelia UK
At Artelia UK, we specialize in Project, Programme, Cost, and Asset Management, driven by a team of dedicated professionals passionate about the property and construction sector. As part of a global network, we are committed to innovating the future of the built environment. Our core values emphasize Excellence, Simplicity, Collaboration, Independence, and Enthusiasm.
Tender Management Specialist Role:
We are seeking a motivated and proactive individual to become a vital member of our Bid Central Team.
The ideal candidate will be tasked with delivering support and innovative contributions related to tender submissions, ensuring adherence to established targets and timelines while maintaining high-quality standards.
We value creativity and dedication, and we expect you to bring your best self to work while enjoying the process.
Key Responsibilities:
The successful applicant will provide comprehensive support to the team, which includes:
- Monitoring daily tender notifications and distributing relevant opportunities to appropriate team members for bid evaluation.
- Completing Selection Questionnaires (SQs), Requests for Information (RFIs), and other inquiries, while contributing to Invitation to Tender (ITT) responses and other submissions.
- Maintaining the bid library and information systems on SharePoint, alongside providing ad-hoc marketing assistance.
Qualifications:
We are looking for candidates who possess the following:
- A minimum of 3 years' experience in a similar role, preferably within the construction sector.
- Exceptional organizational and project management capabilities.
- Strong communication skills, with the ability to engage effectively with colleagues and senior management.
- A solid understanding of design principles and adherence to branding standards.
- Meticulous attention to detail, ensuring all tasks are completed within agreed timelines.
- Flexibility to respond to urgent tasks as needed.
- Excellent prioritization and organizational skills.
- Experience in a fast-paced environment where accuracy and quality are paramount.
- A keen eye for design is preferred.
- Proficiency in a variety of design and basic IT software.
Additional Responsibilities:
The successful candidate will be empowered to:
- Adhere to bid standards and guidelines.
- Enhance the overall effectiveness of the organization by communicating openly, proactively solving problems, and contributing creative ideas as an engaged team member.
- Consider external communications within the broader context of the brand, ensuring all messages align with strategic objectives.
- Act as an ambassador for best practices in bid management, providing guidance to colleagues and ensuring document quality.
Tender Preparation Duties:
Responsibilities will include:
- Submitting Expressions of Interest.
- Completing and submitting SQs and RFIs.
- Collaborating with the Bid Manager/Project Director to develop bid plans.
- Gathering bid information and text from previous submissions and the bid library.
- Reviewing client submission instructions to ensure compliance with guidelines.
- Updating ITT response documents as directed.
- Designing, formatting, and producing all bid submissions in accordance with company style and branding guidelines.
- Coordinating the delivery of bid documents to prospective clients.
- Assisting the team with various ad-hoc requests.
- Ensuring adherence to the company bid process in all activities.
- Monitoring and updating bid plans to meet key milestones and deadlines.
- Participating in bid launch meetings and documenting action items.
- Researching key information related to bids as directed.
- Creating graphics and templates for each bid.
- Managing diaries for the Bid Team.
- Producing meeting requests and agendas throughout the bid lifecycle.
- Maintaining distribution lists for bids.
- Setting up and managing the electronic bid folder, ensuring version control on SharePoint.
- Overseeing the bid library and providing regular updates to the Bid Manager.
- Updating the bid tracker with current bid statuses.
- Maintaining a list of current frameworks.
Our Offer:
In return, we offer a competitive salary along with a comprehensive benefits package, which includes a 5% pension contribution, Life Insurance, full private Medical Insurance, and a Medical Cash Plan covering optical and dental expenses. Additional benefits include a cycle-to-work scheme and access to My Artelia Benefits for shopping discounts and savings on various services. You will enjoy 25 days of annual leave plus bank holidays and 2 days of charity leave each year. We are committed to the professional development of our staff, providing extensive training and development opportunities, along with numerous social events throughout the year to foster a sense of community.
Equal Opportunities:
Artelia is an Equal Opportunities Employer, ensuring that all individuals have equal access to employment, pay, and promotion opportunities without discrimination.
Applicants must be eligible to live and work in the UK.
