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Legal Officer

2 months ago

Nottingham, Nottingham, United Kingdom Ministry of Justice Full time

Job Title & Grade: Secretariat Officer, EO

Contract Type: Permanent

Salary range (depending on location): National £27,223 - £28,613
London £31,169 - £32,760. Your salary will be dependent on your base location.

Location: National

Directorate: Corporate Services

Working Pattern: Full Time, Part Time, Part Time/Job Share, Flexible Working

Role Type: Administration / Corporate Support

Will the successful applicant have line manager responsibilities? No

Job Summary

This is a varied, fast-paced and rewarding role that operates at the heart of the Ministry of Justice and involves regular interaction with members of the Executive Leadership Team and exposure to high-profile issues with the ability to manage and prioritize a variable workload.

Key Responsibilities:

  1. Providing quality secretariat support for key Ministry of Justice governance meetings, including agenda planning, action management, paper collation and distribution and formal minute-taking.
  2. Acting as the team lead for the management of particular meetings, being flexible to ensure cover for other forums depending on resource and business need.
  3. Routine attendance at senior governance meetings, which may be either virtual or in-person. Travel to particular offices will be required where in-person attendance is necessary, though this will generally be limited to 1-2 times per month.
  4. Leading on ensuring the attendance log is up to date and supporting Secretariat colleagues in maintaining the action logs and forward look.
  5. Managing the Secretariat mailbox, ensuring emails are promptly dealt with, followed up when required and then filed appropriately.
  6. Leading on meeting dates and arrangements for governance forums, ensuring meetings are planned well in advance and that meetings dates are timely and convenient for attendees.
  7. Leading on a range of ad-hoc Executive Leadership Team meetings, in accordance with Executive Leadership Team diaries and ensuring the necessary papers are provided prior to the meeting.
  8. Assisting in the management of numerous Microsoft Teams areas relevant to each committee.

Essential Knowledge, Experience and skills

  • Excellent organisational and planning skills;
  • The ability to prioritise effectively to deliver at pace to tight deadlines and competing priorities;
  • Strong interpersonal and influencing skills to engage and build relationships with key stakeholders;
  • A good team player with a drive for continuous improvement of ways of working;
  • Excellent Microsoft Outlook skills;
  • Attention to detail and excellent drafting and communication skills.

Desirable Knowledge, Experience and skills

  • Previous experience in a Secretariat or executive support role;
  • Experience of formal minute-writing;
  • Familiarity with Ministry of Justice's governance forums and requirements.

Application Process

To apply complete an application based on the following behaviours and experience. Each behaviour and experience answer should be no more than 250 words:

  • Managing a Quality Service
  • Delivering at Pace
  • Seeing the Big Picture
  • Experience of using written communication skills to record, report or inform others.

Interview / assessment Process

If you are successful through the application stage, you will be invited to an interview via Microsoft Teams.

Working Arrangements & Further Information

The Ministry of Justice offers Hybrid Working arrangements where business need allows. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Benefits

  • Annual Leave: 25 days on appointment, increasing to 30 days after five years' service.
  • Pension: The Civil Service offers a choice of pension schemes.
  • Training: The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found.