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Finance Operations Controller

2 months ago

Birmingham, Birmingham, United Kingdom Integral UK Full time

About Integral UK

Integral UK specializes in delivering sophisticated fire protection and security solutions, ensuring the safety of our clients' most valuable assets. As industry experts, we emphasize the long-term value of our projects, offering comprehensive services that include design, supply, installation, testing, and maintenance of various fire safety and security systems. With over 140 years of experience, we take pride in our strong project delivery culture and the enduring partnerships we have established with leading companies across various sectors.

Role Overview

In this position, you will be responsible for managing the collection, analysis, and consolidation of financial information to guarantee the effective oversight of Integral UK's finances. Your role will be crucial in maintaining financial controls, processes, and systems, ensuring compliance with statutory regulations.

Key Responsibilities

Financial Reporting:

  • Generate monthly Profit and Loss statements by location and other pertinent metrics.
  • Perform variance analysis to identify significant fluctuations.
  • Maintain the integrity of the Trial Balance.
  • Oversee or finalize all monthly balance sheet reconciliations.

Team Leadership:

  • Supervise Accounts Receivable/Credit Control and Accounts Payable teams.
  • Manage Financial Accounts, Payroll, and Fleet Costs.
  • Establish and monitor KPIs for Accounts Receivable (AR) and Accounts Payable (AP).
  • Ensure effective cash management and maximize incoming payments.

Credit Management and Reconciliation:

  • Conduct credit assessments for new customers and monitor credit limits.
  • Align cash management with forecasts and provide daily updates to the Financial Director.
  • Regularly review and approve bank account reconciliations.
  • Ensure accurate supplier reconciliations.
  • Perform random checks of invoices against purchase orders.
  • Manage supplier rebate programs and communicate spending levels to operational management.
  • Oversee company-wide customer rebate initiatives.

Internal Financial Controls:

  • Collaborate with the IT Manager to implement system access controls.
  • Evaluate systems and procedures for potential fraud risks.
  • Act as the primary contact for the company's ERP system to minimize third-party support needs.
  • Work with Quantity Surveyors to manage late receipts while preserving customer relationships.

Expense and Payroll Oversight:

  • Authorize financial expenses prior to disbursement.
  • Verify commission and bonus calculations for sales personnel.
  • Reconcile payroll reports and provide monthly updates to the Financial Director.

Tax and Compliance Management:

  • Oversee VAT, PAYE, and Class 1A reconciliations and payments.
  • Manage subcontractor tax schedules and payments.
  • Prepare statutory accounts and collaborate with auditors for timely submissions.
  • Coordinate with external auditors during interim and final audits.
  • Uphold and enforce company policies and procedures.
  • Complete all necessary government statistical reports.

Qualifications and Skills Required:

  • Professional accounting qualification (e.g., ACCA, CIMA) is essential.
  • Demonstrated experience in a similar financial control capacity.
  • Strong grasp of financial statements, reconciliations, and variance analysis.
  • Exceptional team management and leadership abilities.
  • Proficiency in ERP systems and financial software.
  • Strong analytical and problem-solving capabilities.
  • Excellent communication and interpersonal skills.
  • Experience in the Fire Engineering or Construction industry is advantageous but not mandatory.
  • Advanced skills in MS Office, particularly Excel.
  • Familiarity with government statistical reporting requirements.

What We Offer:

  • Competitive and negotiable salary based on experience.
  • 25 days of annual leave plus bank holidays, with options to buy or sell additional days.
  • Contributory pension scheme.
  • Life insurance coverage.
  • Car allowance.
  • Company-funded health cash plan.
  • Standard working hours of 36.5 hours per week.

Application Process

Interested candidates are encouraged to submit a tailored CV highlighting relevant experience for this role.

Company Culture

At Integral UK, our culture is what distinguishes us. We believe in the power of teamwork, both with our clients and within our organization. Our dedicated professionals ensure safety every day, utilizing their expertise to adapt to evolving challenges. It is our people who make us a trusted partner in delivering exceptional results.