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Administrative Assistant

2 months ago

Thetford, Norfolk, United Kingdom GCB Recruitment Full time

Job Summary:

GCB Recruitment is seeking an experienced Administrative Assistant to join their successful team on a part-time basis. As an Office Coordinator, you will be responsible for providing administrative support to the team, including office assistant/PA responsibilities and potentially assisting with the design team by researching policies and reviewing paperwork for planning applications.

Key Responsibilities:

  • Liaise with consultants to seek quotes for works, including surveys required for planning submissions
  • Chase consultants for delivery of information, relay consultant queries to the design team, etc.
  • Potentially assist with planning research, review paperwork for planning applications, research policies, and draft design statements with the design team
  • Diary management, book client meetings, send meeting reminders to clients
  • Minute-taking at meetings, possibly across the wider business, including internal team meetings, and external meetings with clients/planners
  • Administration and file management, including organizing existing computer filing systems, organizing and renaming existing files
  • Inbox and correspondence management; sift mail for action, prioritize, etc.
  • Help with office organization, greet guests and deliveries, make tea and coffee

Requirements:

  • Minimum of 1 year in an administrative position
  • Experience working within an architectural or construction environment (not essential)
  • Strong typing skills
  • Good interpersonal skills; both written and verbal
  • Ability to work well with the larger team, as well as, on own solo tasks
  • Highly organized and diligent
  • Polite and pleasant telephone manner
  • Willing to get stuck in to assist the wider team with their deadlines

What We Offer:

  • £15.00 - £16.00 per hour
  • Free parking on-site
  • Team wellbeing classes
  • Pension
  • Progression opportunities
  • Training
  • Team social events