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Executive Support Professional

2 months ago

Birmingham, Birmingham, United Kingdom Reed Full time

Job Summary:

We are seeking a highly skilled and experienced Executive Support Professional to join our team at Reed. As an Executive Assistant, you will provide high-level support to senior partners, streamlining processes, managing complex schedules, and coordinating key projects.

Key Responsibilities:

  • Calendar Management: Efficiently manage and coordinate the executive's schedule, ensuring all meetings, appointments, and travel plans are seamlessly organized.

  • Communication Liaison: Act as the primary point of contact between the executive and internal/external stakeholders, handling correspondence with professionalism and discretion.

  • Meeting Preparation: Prepare agendas, compile necessary documents, and ensure all meeting logistics are in place, allowing the executive to focus on strategic decision-making.

  • Travel Coordination: Arrange detailed travel itineraries, including flights, accommodations, and ground transportation, ensuring smooth and hassle-free travel experiences.

  • Document Management: Maintain and organize important documents, files, and records, ensuring easy access and confidentiality.

  • Project Support: Assist in the planning and execution of special projects, providing administrative support and ensuring timely completion.

  • Expense Reporting: Manage and process expense reports, ensuring accuracy and adherence to company policies.

  • Event Planning: Coordinate and manage company events, meetings, and conferences, ensuring all details are meticulously planned and executed.

  • Problem-Solving: Proactively identify and resolve administrative issues, ensuring the executive's day runs smoothly.

Requirements:

  • High-level administrative experience

  • Excellent communication and organizational skills

  • Ability to work in a fast-paced environment

  • Strong problem-solving skills

  • Proficiency in Microsoft Office

What We Offer:

We offer a comprehensive benefits package, including flexible working arrangements, professional development programs, and regular team-building activities. If you're someone who thrives in a fast-paced, high-achieving environment, this is the perfect opportunity for you.