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Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Research Operations Coordinator to join our team at the Bank of New York Mellon Corporation. As a key member of the Research Operations Team, you will play a critical role in delivering effective operational and administrative support to Investment Research.
Key Responsibilities- Meeting Preparation: Prepare weekly Investment Research meeting packs, ensuring all necessary materials are included and up-to-date.
- Research Pack Management: Collate and circulate weekly research regional team packs, ensuring timely delivery and accuracy.
- Stock Review Packs: Produce stock review packs for core research meetings, requiring attention to detail and strong analytical skills.
- Research Trip Organization: Assist with research trip organization, including liaising with Investment Research, Corporate Traveller, and heads of department for approval, as well as coordinating with companies to secure management-level meetings.
- Engagement Tracking: Track, update, and report on engagement, providing valuable insights to the team.
- Annual Company File Updates: Assist with coordination of annual owned company file updates, approval process, and allocation of key documents.
- Proxy Voting Process: Provide administrative support to the proxy voting process, ensuring accuracy and efficiency.
- External Research Providers: Support process around external research providers, requiring strong communication and organizational skills.
- Company and Analyst Meetings: Manage company and analyst meetings, liaising with Investment Research, approved corporate access, and research providers.
- Vendor Management: Provide assistance with vendor management, ensuring smooth operations and effective communication.
- Team Support: Provide Investment Research team support on an ad-hoc basis, demonstrating flexibility and a willingness to assist.
- Administrative Tasks: Perform general administrative tasks across all areas of Research Operations, requiring a high level of organization and attention to detail.
- Holiday/Absence Cover: Provide holiday/absence cover and support for other team members within the department, ensuring seamless operations.
- Additional Duties: Perform any other duties as reasonably requested by management, demonstrating a commitment to the team's success.
- Technical Skills: Working knowledge of Word, Excel, and PowerPoint, as well as strong numerical skills.
- Business Communications: Understanding of business communications, including style and format of letters, presentations, and reports.
- Education: University degree or equivalent, demonstrating a strong foundation in business and administration.
