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2 months ago

London, Greater London, United Kingdom AJ Catering Staff Full time
Event and Administration Assistant

The Events Administrative Assistant will provide administrative support to the Technical Events team, focusing on event planning, marketing, sales, and customer service.

Key Responsibilities
  • Liaise with third-party suppliers and clients to ensure seamless event execution.
  • Assist the booking team with updating event bookings in Kinetics (Kx) and ensure accurate billing.
  • Support technical management with file delivery processes, guaranteeing timely delivery of client event footage.
  • Review event programs with technical management to ensure accurate billing and coherence.
  • Coordinate staff bookings and scheduling, documenting invoices and monitoring payment processes.

Administrative Duties

  • Process purchase orders, ensuring accurate and timely billing.
  • Support Events Operations with administrative tasks to ensure smooth event execution.
  • Respond to general queries from internal and external sources, seeking guidance from colleagues when necessary.
  • Maintain stock of routine supplies and update marketing materials, including price lists and website information.

Additional Responsibilities

  • Monitor equipment and report any issues to the Technical Manager, ensuring minimal disruption to operations.
  • Optimize storage locations to maintain a high level of efficiency.
  • Participate in necessary training and undertake other administrative duties to support the Events & Catering team.

This role offers an exciting opportunity for career development in a dynamic events team and provides a chance to develop administrative and events skills.