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Project Coordinator

2 months ago

Gateshead, Gateshead, United Kingdom Office Angels Full time

Project Coordinator Opportunity in Gateshead

Office Angels is seeking a proactive Project Coordinator to join our client's team. Reporting directly to the Business Director, you'll collaborate with the project management team to ensure efficient and organized project support.

The Key Responsibilities:

  • Set up CRM projects and generate work completion certificates
  • Execute sales order contracts
  • Arrange pre-start meetings, prepare documentation, and issue minutes
  • Raise all project and sub-contractor purchase orders and maintain logs
  • Handle stock material requests and replenishment
  • Manage the administrative process for all projects within the team
  • Update programmes and project requirements
  • Create, print, and distribute site files for the Project team
  • Assist with compliance, management, and closure of key stages and documentation
  • Raise sub-contractor payment certificates for Project Manager sign-off
  • Address invoice queries and manage project documentation
  • Control system updates and uploads
  • Produce weekly cost reports for all projects and track profitability
  • Organize surplus material returns to suppliers
  • Create and manage project files
  • Scan and file all project returns
  • Maintain business logs and manage shared inboxes
  • Handle incoming project enquiries

Technical Competencies:

  • Proficient in Microsoft Office applications and various specialist software
  • Enthusiastic, fast learner with a strong commitment to excellence
  • Able to work efficiently in a fast-paced environment while maintaining accuracy
  • Strong verbal and written communication skills, capable of interacting with various departments and external contacts
  • Highly organized, with excellent time management and the ability to meet deadlines
  • Self-motivated and able to work independently

Experience Required:

  • Proven experience in a strong administrative role
  • Experience working in a fast-paced environment
  • High-level communication skills, both face-to-face and over the phone
  • Experience in project administration or a related sector is desirable, but not essential

What We Offer:

  • Permanent contract
  • Location: Team Valley, Gateshead
  • Salary: Negotiable, depending on experience
  • Hours: Monday to Friday, 8:00 AM - 5:00 PM (30-minute unpaid lunch, two 15-minute unpaid breaks), full office based
  • Perks: Free onsite parking
  • 24 days annual leave + birthday off + public holidays
  • Long service benefits, including pension contribution matching and additional annual leave
  • Enhanced maternity and paternity pay
  • Corporate rate private healthcare plan

About Us:

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

Our Commitment:

We are committed to providing a safe and inclusive work environment for all our employees and clients. We strive to maintain the highest standards of professionalism and integrity in all our dealings.