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Senior Secretariat Support

4 months ago

Birmingham, United Kingdom Forvis Mazars Full time

Forvis Mazars cares about your career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.  

About the team

Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensure Mazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

The successful candidate will provide administrative support to senior leadership meetings, following a consistent approach, ensuring due process is followed, the Members' Agreement is adhered to.

About the role   

  • In your role you will work closely with the Head of Secretariat and other members of the team to provide a consistent service and manage the Executive and Senior Leadership meetings within Forvis Mazars UK, ensuring the Chairs and members are properly supported in their activities.
  • Attend meetings as required and ensure they are properly recorded with minutes produced and finalised prior to being shared across various Boards or with the Regulator, as appropriate.
  • Assist in the maintenance of an actions log, including following up on actions as appropriate, meeting and where needed, challenging senior leadership on outstanding actions.
  • Manage logistics for meetings, scheduling meetings, confirming quoracy, ensuring attendees have the relevant information to attend.
  • Assist in the production of high-quality papers for meetings, ensuring they are submitted in a timely manner in a standard format and ensuring that the relevant governance process is adhered to.

What are we looking for?

  • Experience of working in a secretariat role
  • Experience taking and producing succinct minutes
  • Strong attention to detail, organisational and multi-tasking skills
  • Strong written skills
  • Flexible with the ability to work effectively under pressure and manage conflicting priorities

About Forvis Mazars

Forvis Mazars is a leading global professional services network. The network operates under a single brand worldwide, with just two members: Forvis Mazars LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership operating in over 100 countries and territories.

Both member firms share a commitment to providing an unmatched client experience, delivering audit & assurance, tax and advisory services around the world. Together, our strategic vision strives to move our clients, people, industry and communities forward.  Through our reach and areas of expertise, we help organisations respond to emerging sustainability issues in the global marketplace including human rights, climate change, environmental impacts and culture.

We are one diverse, multicultural, multi-generational team with a huge sense of connection and belonging. This is a place where you can take ownership of your career, get involved, believe in yourself and put your ideas into action.  

At Forvis Mazars, we empower our people and celebrate individuality. We thrive on teamwork and are agile. We have bold foresight and give people the freedom to make a personal contribution to our shared purpose. We support one another to deliver quality, create change and have a deeper understanding, to help make an impact so that everyone can reach their full potential.  

Being inclusive is core to our culture at Forvis Mazars; we want to ensure everyone, whether in the recruitment process or beyond is fully supported to be their unique self. To read more about our approach click here 

Our aim is to make the recruitment process as accessible and inclusive as possible - please contact us to discuss any changes you may require so we can work with you to support you throughout your application.

Visit forvismazars.com/uk to learn more.