Graduate Recruitment Assistant

4 days ago


Glasgow, United Kingdom Pinsent Masons LLP Full time

Pinsent Masons LLP

Job Description **Department**:HR and Learning

**Location**: Glasgow ((UK-widetravel may be required)

**Job Title**:Graduate Recruitment Assistant

**Hours of work**:35 per week

**Reports to**:Graduate Recruitment Officer (GRO)

**Responsible for**:
**Purpose of the role**:
**_Main Duties:_**

**_Graduate Recruitment_**
- _To be the first point of contact for all general queries e.g. management of the graduate recruitment inbox, responding to or fielding queries._
- _Manage the stock of recruitment materials_
- _When required act as a representative of the Graduate team e.g. law fairs and office open days_
- _Assist with the development of the firm's campus activity e.g. through liaison with the university careers service and student societies and management of a number of the campus events._
- _Support the work of the Graduate Team in the delivery of the campus activity, vacation placement programmes and training contract recruitment across the firm's offices including scheduling of assessment centres._

**_General Tasks_**
- _Supporting the team in the delivery of the social media content._
- _Maintenance of Graduate Team databases, spreadsheets and files to ensure compliance with the General Data Protection Regulations._
- _Booking of rooms, venues and events nationally and internationally at both internal and external venues as required_
- _Preparation of all paperwork relating to offers and new starters, including contracts, information and induction packs_
- _Support the Graduate Team in the delivery of ad hoc projects as requested_

**Qualifications & Relevant Experience**
- Educated to degree level
- Previous administrative experience, ideally in a team environment
- Experience of working in an HR, recruitment or professional services environment would be advantageous
- Experience of organising events would be advantageous

**Key Skills**
- Excellent knowledge of Microsoft Office programmes, specifically Excel, Word and PowerPoint
- Willingness to learn about and use specialist firm IT systems on a regular basis e.g. applicant tracking system and file management software
- Knowledge of social media platforms e.g. Facebook, Twitter and Instagram
- Basic understanding of the UK higher education system
- Excellent organisational and time management skills
- Ability to work under pressure and to deadlines
- Methodical with a keen eye for detail
- Self motivated and able to work on own initiative

**Personal Qualities / Behaviours**
- Proactive, self starter and robust
- Must be flexible in working outside normal office hours on occasion and prepared to undertake limited UK travel when required
- Resilient, driven, enthusiastic and a good sense of humour are essential



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