Construction Bookkeeper

*ADVANCE NOTICE: MUST BE ABLE TO PASS A SECURITY CLEARANCE CHECK DUE TO UK GOVERNMENT PROJECTS WE WORK ON. THIS MEANS NO CRIMINAL RECORD (OF ANY KIND) AND/OR NOTABLE FINANCIAL / CREDIT PROBLEMS.*

ViViAD
Construction Bookkeeper

Who are we?

Viviad are a consultancy specialising in quantity surveying, project planning and construction claims.

Why are we different?

We have made a commitment to only provide the highest calibre professionals to our clients.

Viviad remain true to their ultimate objective - to provide the highest level of expertise to all clients.

Most of our consultants are double-qualified and are members of leading professional organisations. We provide our clients with services that are carried out to the highest level minimising the risk of project disputes and when they do, we are competent to navigate our clients through them.

Our main strength is honesty, directness and clarity of expectations with regard to ourselves and our team. We are far distanced from corporate mentality, long motivational speeches and the City treadmill.

Our efforts are centred on excellence and consistent results but the way this is achieved will be left to you, as long as the highest ethics and attention to detail remain intact plus you work within our clients control plans and contract where applicable. We believe that traditional consultancy models result in mindless consultants, which is why we give everyone a lot of freedom in what they do and how they operate.

Our assignments are fast paced and challenging. That is why we need people who are looking to grow, such as yourself. Our top requirement is relentless reliability with a strict approach to quality.

Everyone at Viviad cherishes diversity and originality - what matters to us is your talent, not your background or walk of life.

Our Bookkeeper

A Bookkeeper’s role is to oversee the company’s financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll and daily financial entries and reconciliations. They perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments.

A bookkeeper needs to be organised, efficient and skilled at keeping track of the various types of spending by the company. With the introduction of making tax digital this essentially involves the ability to understand and input transactions on an accountancy software programme such as Xero, Sage, QuickBooks or similar.

There is a difference between a bookkeeper for a small company to one in a larger organisation as in many small entities the bookkeeper reports directly to the owner and produces management information.

In a larger company the bookkeeper will probably report to an accountant or finance manager and may deal with one element of an accounts department such as inputting of financial transactions.

Role Requirements: Tasks a bookkeeper would be expected to complete include:

- Management of and inputting of sales ledger, including producing statements of account and chasing debts.
- Chase timesheets for Viviad consultants and secure Client signatures through DocuSign
- Management of and inputting of purchase ledger, including reconciling statements of accounts received and questioning unusual, incorrect or suspicious purchase invoices.
- Management of bank accounts on the computer software and ensuring they match the actual bank accounts through reconciliation.
- Processing payments for the company.
- Preparing the VAT return or supplying the information to an external account to prepare the VAT return.
- Completing the payroll in others they will prepare the information for a third part payroll bureau, which is often the same as the external accountant.
- Liaise with the external accountant over preparation of the annual accounts.
- Managing the petty cash.
- Process other financial forms, such as expense forms, credit card forms or mileage.
- Prepare the cashflow forecast on the Xero accounting software
- Provide monthly management information to the owner. For many small organisations, the bookkeeping roll can be extended.

It is common the bookkeeper takes on the human resources role, especially where they must manage the staff folders for payroll reasons and they may take on other administrative roles, such as obtaining and maintaining the insurance policy.

What makes a great bookkeeper is their ability to communicate clearly, provide regular monthly financial information in the situation where no one else does and maintain good records which everyone can have faith in and rely upon.

Additional information about the role:

- Location is Greenock, Inverclyde.
You may need to travel with our Director to Client sites on occasion (we cover the expenses) as some of the work you will do is to support the accounting for our client's projects.
- Flexible hours
Opportunity to work part-time remotely once trust is established Viviad is committed to be recognise