Receptionist / Administrator

6 months ago

Hamilton, United Kingdom Hireonline Full time

**Receptionist / Administrator**
- Blantyre, South Lanarkshire
- 40 hours per week
- £25k

Our client, a reputable company in the construction industry, is currently seeking a receptionist to join their team based in Blantyre. This is a permanent full-time position, with office hours from Monday to Thursday 08:00 - 16:30 and Friday 08:00 - 15:30.

**Benefits**:

- Competitive salary of £25,000 per year.
- Pension plan.
- Health cash plan and well-being support.
- Coffee machine
- Two paid volunteering days per year.

**Responsibilities**:

- Greet and assist visitors, ensuring a high level of customer service
- Manage the switchboard, directing calls to the appropriate departments
- Sort and distribute mail, preparing outgoing mail and delivering it to the post office when necessary
- Maintain the Reception Manual and standard Office Maintenance folders
- Act as a Fire Warden, following safety procedures and conducting weekly fire alarm tests
- Coordinate room bookings and assist with video conferencing set up
- Monitor and restock office supplies
- Arrange catering/hospitality for meetings
- Coordinate travel and accommodation bookings
- Manage EV charge points and pool car bookings
- Support the Office Manager and Assistant Office Manager with ad hoc administrative tasks
- Manage the reception calendar and rotation

**Requirements**:

- Previous experience working in a customer-facing role, ideally in a receptionist position
- Familiarity with office operations and service standards
- Good understanding of Health, Safety, Quality, and Environmental policies
- Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams. Experience with SharePoint document filing system is a plus
- Strong organisational and time-management skills
- Self-motivated, proactive problem solver with excellent initiative
- Effective collaboration with colleagues and work towards common goals
- Excellent interpersonal skills and the ability to build relationships with individuals from diverse backgrounds
- High attention to detail and strong literacy and numeracy skills
- Confident, professional and calm under pressure
- Possession of a valid driving licence due to the requirement for office errands

**Why Join Our Client**:
Our client is an award-winning company known for its commitment to employee development and well-being. They offer comprehensive training programmes to help their employees thrive. Additionally, they provide opportunities for individuals to make a positive impact in their communities through paid volunteering days. As part of their team, you will be valued, respected, and have the chance to contribute to the company's success.

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