Accounts Payables Clerk

4 weeks ago


London, United Kingdom Internews Full time

**Location**: London, UK (hybrid)

**Duration**:Permanent

**Hours**: Full-time

**Salary**: S3 (£23,800 - 29,700)

**Department**: Finance/Accounting

**Commencing**:February / March 2023

**Reports to**:Accounts Payable Specialist

**Works closely with**: Accountants, Finance Teams, Programs Support staff

**Supervisory Responsibilities**:None

***

Performs Accounts Payable function; processes transactions in the accounting system and maintains accounts payable files for vendors. Primary point of contact for questions and assistance regarding entry and payment of invoices.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Subject matter expert on Unit 4 ERP System Vendor Master File and accounts payable, provide support to other Internews staff also entering invoices.
- Prepare and enter multi-currency invoices for all payment methods (Barclays wire Transfers, ACH, check, FX, Western Union, etc.), including review for proper coding and approvals.
- Review and research open payables to resolve outstanding issues prior to payment.
- Process recurring remittances according to corporate schedule, including payment of invoices entered by others.
- Process expedited payments including manual cheque requests and wires.
- Provide payment confirmations to appropriate parties as necessary.
- Process Petty Cash requests and maintains petty cash ledger.
- Maintain AP vendor master records in accounting system.
- Organize and maintain A/P files.
- Research vendor payment history in response to queries from Internews staff and others.
- Assist in reconciling balance sheet accounts and creating schedules.
- Cross trained as backup staff to other department functions, including PSC payment processing and expense reimbursements and AP mailbox cover.
- Support of commitment accounting and purchase order monitoring.
- Understanding of and demonstrated commitment to upholding Internews Core Values.
- Maintains confidentiality in all matters related to vendors and payments.
- Other duties as assigned.

**QUALIFICATIONS**
- Accounting Degree or Qualified by experience
- Ability to read and comprehend basic instructions, short correspondence, and memos
- Ability to write simple correspondence
- Ability to effectively present information in one-on-one and small group situations to other employees of the organization

**Recruitment timeline**:
The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be located in the United Kingdom and therefore a successful applicant must be able to demonstrate their right to work in the UK.



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