Venue Sourcing Manager

3 weeks ago


London, United Kingdom Lipton Media Full time

**Venue Sourcing Manager**

**£30,000 - £35,000 + Excellent Bonus + Global Benefits**

Do you have a high level of attention to detail? Do you want to play an instrumental role in sourcing the venues for our client’s global portfolio of B2B conferences? Are you keen to build on your event industry experience? If so, this might just be therole for you.

We're looking for a dedicated, focused and highly organised **Venue Sourcing Manager**to join **a global, market leading media events business**.

As part of this role, you'll be based in London (working on a hybrid basis) and will play a key role in sourcing the venues for their super busy portfolio of physical events across a range of global locations.

**About The Role**

As a**Venue Sourcing Manager,**you will:

- Analyse historical data and event profiling to ensure scope of event is in alignment
- Create and manage RFP’s using Cvent
- Understand the importance of flow of meeting space and review floorplans in accordance with this
- Prepare accurate and succinct venue comparison documents and run shortlisting meetings effectively
- Create event budgets ensuring financial targets are met
- Request, review and amend venue contracts
- Negotiate rates (F&B minimum, rental, room blocks etc.) and contract clauses (commercial terms)
- Review previous event contracts to ensure rates are consistent and identify areas of growth/potential economies of scale
- Manage supplier expectations
- Prepare event folders to hand over to the operational team
- Engage and build relationships with GSO’s and other key contacts
- Assist in managing and updating our contact database across systems
- Request and review venue sustainability and diversity & inclusion initiatives
- Research venues in potential growth cities
- Attend site visits, industry tradeshows & fam trips

**About You**

The skills and experience you will likely have to be a viable **Venue Sourcing Manager**are:

- 2-3 years B2B event sourcing & contracting experience
- Event budgeting experience
- A level of commercial understanding
- Excellent level of attention to detail
- Strong communication skills (written and verbal)
- Logic and focus
- Ability to balance lots of projects simultaneously and to prioritize accordingly
- Ability to negotiate effectively yet fairly
- Be able to work efficiently and meet deadlines
- Be able to adapt swiftly to changes and problem solve
- Bring a proactive energy to the team
- Ability to build strong relationships both internally and with external suppliers
- Good understanding of how to use Excel, including basic formulas
- Confidence in leading meetings and presenting to the team

**_Lipton Media is a dynamic, proactive and progressive media recruitment agency solely dedicated to the media industry. We are leaders across media sales and creative opportunities._**

**_We cover: media, digital media, print, exhibition, event, conference, outdoor and radio sales, in addition to marketing, conference production and editorial jobs._**

**_Our clients range from small start-up companies to FTSE 100 and 250 businesses. We work with people at every stage of their career from undergraduates looking for their first entry point into sales to senior managers and directors looking fortheir next move._


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