Head of Finance and Operations

5 months ago

London, United Kingdom Actors Benevolent Fund Full time

**Head of Finance & Operations - Job Description & Person Specification**

Job Title: Head of Finance & Operations

Location: Based onsite at the ABF office in central London, with some flexible working

Hours: 4 - 5 days per week

**Salary**: c.£60k pa pro rata

Responsible to: CEO

Supervision of: Operations Coordinator

Purpose of role: To support the ABF’s work in helping actors, actresses and stage managers, by managing the financial, operations and governance areas of the organisation. This includes supplying accurate and timely management information and implementing any financial controls to ensure the integrity of the data, as well as ensuring a high level of governance and operational effectiveness.

**Key Responsibilities**

**Finance**:

- Act as administrator on all banking and investment platforms; review and report on any anomalies or notable transactions to CEO or Trustees.
- Ensure recording of all transactions on Sage Accounting system and on Cordelia (ABF database) as required; this will include income transactions such as donations and legacies, royalties, membership subscriptions.
- Prepare bank payments for all suppliers and beneficiaries; provide information for the Grants

Manager to update and maintain database.
- Prepare monthly reconciliations for all banks, petty cash, investments and any other control accounts as required.
- Maintain accurate records of movements on investments; liaise with investment managers.
- Process monthly Sage payroll; prepare and distribute payslips to staff; update and submit monthly pension payments.
- Prepare monthly and annual submissions to HMRC.
- Prepare and submit quarterly returns for VAT and Gift Aid.
- Invoice tenants quarterly in advance.
- Advise and control the recording and accounting of the sale of Christmas cards and any other retail item.
- Prepare monthly management accounts in a timely manner for review by the CEO and Trustees.

Attend any necessary meetings e.g. Finance Committee meetings.
- Prepare annual accounts for audit; liaise with and respond to any enquiries from the auditors.
- Any other ad hoc duties as required.

**Operations**:

- Develop, coordinate and streamline policies and processes to ensure a high level of governance and smooth functioning across the organisation.
- Take responsibility for adhering to legal and regulatory obligations, promptly completing filings with Companies House and the Charities Commission and addressing statutory matters efficiently.
- Oversee the development and maintenance of schedules of Trustee meetings (Board and

Committee meetings), as well as managing effective communications with Trustees.
- Develop and maintain information compliance policies and procedures, ensuring that the organisation adheres to relevant data protection and privacy regulations, maintains the security of sensitive information and establishes best practice for information governance.
- Manage the day-to-day functioning of the organisation, including coordinating IT provision and office equipment and supplies required.
- Lead on the maintenance of the ABF’s building, working with contractors and suppliers as required, including ensuring compliance with health and safety and the ABF’s obligations as a landlord.
- Carry out any other duties as instructed by your line manager.

**Other**:

- Provide supervision and delegation of tasks to the Operations Coordinator.

**Person Specification**

**Knowledge and Experience**

**Essential Desirable**

ACA, ACCA or similar level of qualification Experience of working in the charity sector

Knowledge and experience in running a small Knowledge and experience in coordinating accounts department and producing both organisational activities to ensure a high level of management and statutory accounts governance

Experience in managing operations within an Knowledge or experience of acting and / or organisation. This could include with health and stage management safety, governance, IT or buildings maintenance

Knowledge of information compliance

Experience in taking responsibility for making operational decisions

Ability to communicate at all levels and able to work both independently and as part of a small close-knit team

Experience with working to tight deadlines if necessary

**Skills**

**Essential Desirable**

Proficient in use of IT and accounting systems, Analytical mindset to evaluate processes and experience with Sage Accounting and Payroll recommend improvements

Excellent organisational and multitasking skills to manage various tasks simultaneously

Strong attention to detail and accuracy in recording data and handling documentation

Ability to adapt to changing priorities and work in a fast-paced environment

Ability to proactively research, problem solve and present findings to CEO and Trustees

**Job Types**: Full-time, Permanent

Pay: £60,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Health & wellbeing programme
- Sick pay
-

  • Finance Operations Manager

    4 days ago

    London, United Kingdom Hays Accountancy and Finance Full time

    Your new company I am currently working with a law firm who are looking for a Finance Operations Manager on a short-term interim role to come in and hit the ground running, work alongside the finance team and provide support to the wider business. This role will report into the Head of Finance. Your new role The key responsibilities of this role include -...

  • Finance Operations Manager

    4 days ago

    England, London, London, UK, United Kingdom Hays Accountancy and Finance Full time

    Your new company I am currently working with a law firm who are looking for a Finance Operations Manager on a short-term interim role to come in and hit the ground running, work alongside the finance team and provide support to the wider business. This role will report into the Head of Finance. Your new role The key responsibilities of this role include -...

  • Interim Head of Finance Position

    5 days ago

    London, Greater London, United Kingdom Hays Accountancy and Finance Full time

    **Job Description:**Hays Accountancy and Finance is seeking an Interim Head of Finance to join our team in West London. The ideal candidate will have ACA/CIMA or ACCA qualifications, proven experience in a senior finance role, and excellent analytical and strategic planning abilities.In this role, you will support the Financial Controller with end-to-end...

  • Head of Finance

    5 months ago

    London, United Kingdom Fair Finance Full time

    **Location**: Based in our Dalston office with flexibility to WFH **Reporting to**:CFO **Contract**:Permanent, part-time 0.6/0.8FTE **Salary**: £55,000 per annum (pro-rated) **About the role** Reporting to the CFO, the Head of Finance will lead the finance team and work closely with colleagues across the business to oversee Fair Finance’s strategic...

  • UK Head of Finance

    4 days ago

    London, United Kingdom Hays Accountancy and Finance Full time

    A high growth PE backed SaaS business is looking for a Head of Finance to lead their European financial operationsYour new roleManage cash flow, forecast requirements, and oversee supplier payments.Conduct weekly/monthly bank reconciliations.Prepare and submit quarterly VAT returns.Process intercompany sales invoices.Manage and develop the finance team,...

  • UK Head of Finance

    4 days ago

    London , London, UK, United Kingdom Hays Accountancy and Finance Full time

    A high growth PE backed SaaS business is looking for a Head of Finance to lead their European financial operationsYour new roleManage cash flow, forecast requirements, and oversee supplier payments.Conduct weekly/monthly bank reconciliations.Prepare and submit quarterly VAT returns.Process intercompany sales invoices.Manage and develop the finance team,...

  • Head of Finance

    6 months ago

    London, United Kingdom The College of Optometrists Full time

    **Job Title**: Head of Finance **Location**:London, WC2N 5NG **Salary**: Salary starting on **£59,280**per annum depending on experience, plus competitive benefits. - **C2 - Head (Operational)** **Job type**:Full Time, Permanent. Based at Craven Street with opportunity for hybrid working (see job profile for details) 35 hours a week, Monday to...

  • Head of Finance

    1 month ago

    London, United Kingdom British Academy of Jewellery Full time

    Job Title: Head of FinanceReports to: CEO, Group of Companies (British Academy of Jewellery, The Koppel Project, Hub Education) Line Management Responsibility: External Accountants, Finance TeamWorking hours: 40 hours per week, 9am – 5.30pm, Monday to FridayLocation: London (with travel between company offices if required)Salary: Competitive, based on...

  • Business Operations Manager

    4 weeks ago

    London, Greater London, United Kingdom Head of Central Operations Full time

    Head of Central OperationsWe are seeking an accomplished leader to head our central operations team. The successful candidate will have experience of working collaboratively across a dispersed organisation to lead various programmes of change across our office and workplace estate around the UK.The role is responsible for the day-to-day operation of our UKHQ...

  • Head of Finance

    6 months ago

    London, United Kingdom The Royal College of Radiologists Full time

    Head of Finance We have ambitious goals here at the Royal College of Radiologists (RCR) and are looking for an experienced, strategic, and financially savvy Head of Finance to join us. The RCR is a charity with a focus on supporting doctors who deliver medical imaging and cancer services and we require a passionate and dynamic finance professional to...

  • Finance Operations Manager

    5 days ago

    London, United Kingdom Hays Senior Finance Full time

    Finance Operations Manager Employer Location England, London Salary - per day + £350 - £400 per day Closing date 23 Dec 2024 View more categoriesView less categories Sector Salary band Contract type Hours Where will they be working You need to or to save a job. Job Details Your new company I am currently working with a law firm who are...

  • Head of Finance

    1 week ago

    London, United Kingdom Fed Finance Full time

    We are seeking an experienced Head of Finance that will play a pivotal role in managing financial reporting, budgeting, fee collection, payroll, and expenditure, while also ensuring robust financial controls and risk management. The successful candidate will lead a small team, collaborate closely with senior leadership, and provide financial insights that...

  • Head of Finance-German Speaking

    4 days ago

    London, United Kingdom Hays Accountancy and Finance Full time

    A London-based tech company is looking for a Head of Finance to oversee the financial operations of their European entitiesYour new rolePrepare monthly management accounts, assist with consolidated accounts, and ensure compliance with accounting standards.Manage cash flow, forecast requirements, and oversee supplier payments.Conduct weekly/monthly bank...

  • Head of Finance-German Speaking

    4 days ago

    London , London, UK, United Kingdom Hays Accountancy and Finance Full time

    A London-based tech company is looking for a Head of Finance to oversee the financial operations of their European entitiesYour new rolePrepare monthly management accounts, assist with consolidated accounts, and ensure compliance with accounting standards.Manage cash flow, forecast requirements, and oversee supplier payments.Conduct weekly/monthly bank...

  • Head of Finance Systems

    2 months ago

    London , London, UK, United Kingdom Hays Accountancy and Finance Full time

    Your new company I am currently working with a fast-growing, international law firm looking for a Head of Financial Systems to join the team. This is a progressive, forward-thinking firm offering excellent progression and development opportunities in a high-performance environment.Your new role This is a broad and varied role with key duties and...

  • Head of Finance Systems

    4 weeks ago

    London, United Kingdom Hays Accountancy and Finance Full time

    Your new company I am currently working with a fast-growing, international law firm looking for a Head of Financial Systems to join the team. This is a progressive, forward-thinking firm offering excellent progression and development opportunities in a high-performance environment.Your new role This is a broad and varied role with key duties and...

  • Head of Finance Systems

    3 weeks ago

    London, United Kingdom Hays Accountancy and Finance Full time

    Your new company I am currently working with a fast-growing, international law firm looking for a Head of Financial Systems to join the team. This is a progressive, forward-thinking firm offering excellent progression and development opportunities in a high-performance environment.Your new role This is a broad and varied role with key duties and...

  • Interim Head of Financial Operations

    5 days ago

    London, Greater London, United Kingdom Hays Accountancy and Finance Full time

    About the RoleWe are seeking an experienced Interim Head of Finance to support the Financial Controller with end-to-end responsibility for the Finance function. This includes transactional finance, financial accounting & reporting, financial planning & analysis, and tendering.

  • Deputy Head of Finance Leader

    4 weeks ago

    London, Greater London, United Kingdom Michael Page Finance Full time

    This Deputy Head of Finance Leader role presents an exceptional opportunity for an innovative leader to contribute to the financial management of a leading recruitment consultancy in the education sector. The role requires strategic planning, financial analysis, and team leadership, all while maintaining compliance with regulatory standards.Client DetailsThe...

  • Finance Operations Head

    3 weeks ago

    London, Greater London, United Kingdom Zodiac Maritime Ltd Full time

    Head of Finance OperationsZodiac Maritime Ltd is seeking an experienced and technically strong Head of Finance Operations to join their finance team. The successful candidate will be responsible for providing support to the Director of Finance and the Accounts Payable Manager in team management and delivery of efficient and effective financial processing of...