Ward Secretary

**1 x Fixed Term contract/secondment opportunity for 6 months**
- Internal applicants who wish to be considered for a secondment opportunity should discuss with their line manager the suitability of a possible secondment*
- Wotton Lawn Hospital is an 88 bed Acute Mental Health Hospital situated near the centre of Gloucester and provides inpatient services for the county of Gloucestershire.
- The Hospital has four admission wards, a Nurse led Psychiatric Intensive Care Unit (PICU)and aLow Secure Unit (LSU). Service Users are supported by a variety of healthcare workers including Nurses, Doctors and Allied Health Professionals including Psychologists, Art, Physio, Occupational and Sports Exercise therapists.

1. Wotton Lawn Walkthrough.mp4

The role of ward secretary is diverse and involves day to day management of the ward admin, ensuring that paperwork required by the ward manager, ward staff and medics is available when required, working as part of a wider admin team and providing cover when necessary.

The post holder will work closely within a multi-disciplinary team to provide administrative and secretarial support on a clinical inpatient ward setting in accordance with the requirements of the service as led by the Ward staff. You will project the professional image of the business through demonstrating excellent customer care in all activities.

The post holders will be expected to efficiently manage their own workload on a day-to-day basis and act independently to action and prioritise work to meet deadlines.

The post holder will adopt a constantly flexible approach to ensure that all individual and team objectives are completed efficiently and within given timescales and be responsible for a number of office systems including ordering stationery, petty cash, payment of invoices and fax/photocopier control. You will ensure that confidentiality is maintained at all times.

At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.

Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

This post requires the post holder to be able to undertake all statutory and mandatory training and post holders must be able to undertake physical interventions. Fitness for physical intervention will be assessed by Occupational Health.

A valid UK driving licence plus the use of own transport for business purposes is essential. For qualifying staff the Trust has a Lease Car Scheme in place and also offers a popular Salary Sacrifice Car Scheme with our partner Tusker.

Please view the JD&PS attached to this vacancy for the detailed main responsibilities for this role.