Assistant Finance Business Partner

7 months ago

Coventry, United Kingdom OMEXOM Full time

**Role Summary**

The Assistant Finance Business Partner will provide accurate and timely financial information. Provide support to the Finance business partner to assist with the effective running of the business unit. They are required to build and maintain strong collaborative relationships with the Operational and Administrative staff within their BU. They will possess excellent communication skills, both written and oral, have strong commercial awareness, and be able to work in a fast paced environment.

**Key objectives**
- Responsible for the finance and control of the entire BU
- Advises and supports the Business Unit Manager and operational staff by providing and interpreting analytical information to enable effective decision making
- Provides support in ensuring that the rules, principles and the internal control requirements of the Group are met
- Ensuring the Business Unit meets all its reporting obligations

**Principal responsibilities and accountabilities**
- General Accounting
- Make sure transactions are accurately recorded in a timely manner and in accordance with the group and accounting rules
- Justification of the Balance Sheet figures by performing balance sheet reconciliations
- Monitor and report off-balance sheet commitments
- Able to manage all audit inquiries and justify financial decision making and control processes

**Payroll & Tax**
- Posting on the ledgers of Timesheets and Payroll journals
- Provide support and assistance to the Payroll Administrator as and when required
- Prepare quarterly VAT returns and associated monthly EC Sales and Intrastat submissions
- Utilize VAT knowledge to advise BU’s on VAT implications on certain transactions
- Assist with the preparation of the Corporation Tax information to Tax Advisors for review and submission
- Assist in the computation of Deferred tax workings for group and statutory workings

**Financial Planning & Analysis**
- Regular analysis of KPI’s such as invoice lag, debtors, variances and productive hours
- Analyze and explain overhead spend and variances to budget
- Provide analysis to forecast the performance of the business against budget in order to aid decision making
- Data mining and manipulation to help with the points mentioned above
- Assist the BUGM in obtaining market intelligence to facilitate strategy and budget formulation
- Be actively involved with the annual budget preparation process

**Project Accounting and Monitoring**
- Support the Project Managers in understanding their projects
- Coach/train Project Managers on the Project Accounting Systems so they can effectively monitor their projects
- In conjunction with their FBP/BUGM perform quarterly project reviews to ensure the project performance is properly and prudently assessed

**Cash Management**
- Evaluate the credit worthiness of new and existing clients
- Make sure invoicing is always maximized
- Ensure effective and efficient credit control in the BU
- Make sure the setting up and payment of suppliers are performed in accordance with our control procedures and agreed payment terms
- Be responsible for the cash management of the Company including the management of the bank account and reconciliation thereof.
- Cashflow forecasting for company/group reporting

**Control and Reporting**
- Support the FBP to control overhead spend to be kept within budget
- Ensure all monthly and quarterly BU and Group reporting is done within the set timescales
- Assist with the statutory year end audit by providing the necessary information
- Ensure the BU is in compliance with the groups Internal Control procedures which includes leading the internal control reporting for the BU

**Administration & Other**
- Lead and participate in the administration of the BU and the team
- Completion of other non financial reporting obligations of the BU such National Statistics information, Sustainable Development and HR reporting
- Act as a catalyst to drive forward initiatives to achieve business strategy
- Managing and deliver projects on an adhoc basis that deliver real improvements in the effective management of the BU
- Live the values of the group.

**Person specification**

**Qualifications and training**
- Ideally Part Qualified CIMA/ACCA, Degree or equivalent accounting qualification

**Technical skills and experience**
- Communication
- Outstanding oral and written communication skills are imperative for this role. The person will need to be a confident communicator, across all levels both internally and externally
- Ability to translate financial analysis in to clear strategic objectives
- Friendly and approachable manner, able to build and sustain relationships based on trust at all levels
- Quality and Accuracy
- An eye for detail, focused on quality and accuracy, within a in a face paced environment, without compromising deadlines.
- Ability to use sound judgement to ensure the appropriate messages are delivered.

**Financial**
- Strong financial skills applied i

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