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Logistics Specialist

4 weeks ago

Aberdeen, United Kingdom Tendeka Full time

The Logistics Specialist role is the main focal point for all Tendeka logístical functions, order processing and HMRC reporting, along with a supporting role for all Supply Chain Functions.

FINANCIAL RESPONSIBILITIES

Individual project budgets to be managed in accordance with Tendeka procedures and appropriate approvals as per companys Manual of Authority. To ensure that all freight is shipped safely, in a timely and cost-efficient manner, all within HMRC and Trade Compliance reporting, organised and delivered in strict accordance as per recognised local, national and international legal obligations and requirements.

KEY ACTIVITIES
- Process all Logistics activities as directed by management, but coordinated by the team, ensuring work is carried out in a timely & cost-efficient manner, including speedy responses to any invoicing queries.
- Import/Export coordination, processing and tracking for all orders, expedite vendors as/when required.
- Bidding Out for new and improved freight quotations and services by driving cost reduction via an Internal Bid Table Process.
- Maintain electronic job files and archiving system
- Continually improve and review all costs and negotiate with suppliers to obtain preferential rates
- Report KPIs on a monthly basis with particular attention to job margin and on time delivery
- Maintain and manage the approved vendor listing where appropriate including vendor qualification
- Develop strong vendor relationships
- Maintain logístical services to all external suppliers ensuring containers are available as per manufacturing and shipping schedules, and space allocation is available on vessels
- Implementation of Customs related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals
- Implementation of Trade Compliance related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals
- File and maintain all import and export logs in order to withstand any query or scrutiny by HMRC, Internal or External Financial Audits and Controls.
- Maintain company logs and trackers to provide instant visibility on all logístical movements to all relevant departments. (i.e. Sales, Customer Services & Projects, etc)
- Regularly conduct Procurement or Inventory and Inventory Count Support Duties as & when required.
- Liaise closely with our Workshop Staff to ensure prompt receipts and despatch of goods
- Provide Logistical support & advice to Tendeka global teams
- Any other reasonable departmental tasks as instructed by your Supervision and/or Line Management

INDIVIDUAL QHSE RESPONSIBILITIES
- To demonstrate commitment to the quality of service, including quality of records produced, aiming at meeting and exceeding customer expectations;
- To demonstrate personal commitment to protection of Health, Safety and the Environment;
- To follow company QHSE Policy, relevant operational procedures, HSE procedures and risk assessments;
- To communicate and report on any perceived non-conformances or faults in the service provided or in the companys Quality or HSE Management Systems.

QUALIFICATIONS

Essential:A good standard of secondary education

Preferred:Relevant course on auditing, knowledge on sanctions

EXPERIENCE / SKILLS / KNOWLEDGE

Essential:

- At least 5 years experience in a logistics based role.
- Dealing with Global Shipments
- Good understanding of Incoterms
- Experienced in price negotiation, logistics and order planning.
- Demonstrate an ability to effectively utilise dedicated resources, and the ability to plan, control, and take responsibility for own work
- Good understanding of import / export controls requirements
- Knowledge & experience of preferential trade agreements and certificates of origin

Preferred:

- Previous experience in a purchasing and logistics position within a global oil service company.
- Previous experience of ERP Systems, (Epicor E10 and SAP familiarisation would be considered beneficial)
- Exposure and experience in the requirements for the occasional shipment of Dangerous Goods Cargo (e.g. Chemicals, Lithium Batteries, etc)

PERSONAL QUALITIES
- Problem solving approach and a get it right first time attitude
- Commitment to continuous improvement in job scope
- Demonstrate good communication skills, along with an ability to work in a team environment, as well as an ability to work unsupervised and exercise initiative to resolve potential problems.
- Strong ability to perform well under pressure of a high and varied work load, tight deadlines and changing job priorities
- Attention to detail in all aspects of the job role and have a desire to build and maintain high level of professional relationships with clients.

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