Legal Team Assistant

3 months ago

London, United Kingdom News UK Full time

**News UK**:News UK is a company full of talented, dedicated and creative people. We are an ambitious and ever-growing organisation with a passion for storytelling, capturing moments, meaning and magic to make sense of the world. Our newspapers reach more than 30 million people each week and include The Sun, The Times and The Sunday Times. News UK is also home to Wireless, a leading UK and Irish media company boasting independent local and national radio stations.

**Your role**:You will provide strong administrative and organisational support to the News UK’s Commercial, Compliance, and Broadcasting Legal Team which includes - Broadcasting, Employment, Intellectual Property, Commercial, Corporate, Data Protection and Compliance teams. You will facilitate an organised department and promote a positive, productive and motivated working environment.

**Day to Day**:

- Contracts Management System - Uploading contracts with a view to supporting the team to ensure that the end to end process for signing and storing contracts is completed in a timely manner.
- Administrative support - Ordering stationery, organising archiving, arranging couriers, dealing with incoming and outgoing post. Liaise with IT on behalf of the team when needed.
- Reports - Manage HR Internal Risk Register and run a monthly report. Updating monthly Litigation Report documentation as requested by the team.
- Diary - Arranging meetings for the teams - Including team training, internal and external meetings. Booking meeting rooms, visitor passes (when required) and assisting with any technical support.
- Document management and creation - Document creation and assistance - Preparing agendas, correspondence and legal documents. Drafting and formatting contracts, presentations and reports. Printing, collating and binding documents as required. Maintenance of Legal precedents.
- Record management - Maintain and update the team’s filing and record keeping systems, ensuring the confidentiality of all documentation.
- Expenses - Create and submit expense claims on behalf of the team.
- Invoices - oversee the receipt and filing of invoices from law firms, track approvals and payments and record on team invoice trackers.
- Travel - make travel arrangements and create itineraries.
- Clients - Attend to requests and queries from both internal and external clients and guests in person and on the phone in a professional and courteous manner, provide efficient and effective message taking and follow up, where necessary.
- EA Annual leave Cover - Work collaboratively with the General Counsel’s Executive Assistant and provide cover in the EA's absence.
- General team assistance - Assist with the onboarding new legal services firms, organise social events, collate instructions for annual trade mark renewals, action copyright take down notices, assist with annual regulatory renewals
- Work experience administration - arranging passes and equipment, collecting them from reception, making sure they sign a confidentiality agreement and that they have a work schedule and are looked after.
- Legal projects - helping the team on confidential projects as required.

**What we’re looking for from you**:
You will be someone who can provide a high standard of legal secretarial and administrative support to the Legal team. This is a busy role assisting a number of stakeholders so accuracy, organisation and prioritising is an essential key skill.
- Previous secretarial experience, working in a Legal team would be an advantage.
- Displays a willingness to take on any task with a positive attitude. A good team player who takes initiative in order to achieve desired results with a proactive approach.
- Ability to manage a varied workload, to determine priorities and meet deadlines.
- Excellent oral, written communication and presentation skills. Ability to draft, proofread and edit documents for spelling, grammar and punctuation.
- Organised, methodical and takes pride in the quality and accuracy of work.
- Able to interact positively with staff at all levels of the company being an ambassador for the Legal team and also a team player.
- Discrete and understands the importance of protecting confidential information.

**Life at News**: At News UK our people are our heartbeat - they are the driving force behind our brands and we want to enable people to thrive. Some of us work flexibly, in many different ways. We encourage you to talk to us about the flexibility you would like. Many of us work in a hybrid way between one of the News UK & Ireland offices and remotely.

We champion diversity and inclusion, we strive to maximise and encourage every individual’s potential and ensure everyone feels valued. We support this through our Diversity Board, D&I strategy & training, creating more diverse content and our intern and apprenticeship programmes. We also have 11 employee-led networks.

We take pride in looking after our amazing talent at News UK supporting the Health

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