HR & Personal Assistant to The CEO

4 days ago


Camden, United Kingdom Jobheron Full time

A company specialising in offering data analytics services is currently looking for an HR & Personal Assistant to the CEO to join their teams in their London office.

This is an important role which will provide critical HR and office administration support, such as processing employee contracts, validating payroll, and updating and maintaining the CMS system used by the company. You will also provide HR administrativesupport to international offices such as Morocco and India and any other offices, as and when required.

As an HR & Personal Assistant to the CEO, you will have experience using BrightHR and Excel in a professional setting. You will be an organised and flexible individual working at pace to help the business hit their goals.

There is the opportunity for some hybrid working within this role.

**Main duties include**:

- Processing employment contract, pre-employee checks, and uploading all necessary information to the Bright HR system
- Producing regular KPI reports on HR issues such as absence short and long term.
- Acting as the first point of contact for recruitment as well as supporting managers with the onboarding and induction of new staff members
- Working securely with confidential information in line with data protection and ISO requirements
- Validating monthly payroll updates, notifying payroll of any staff changes, ensuring timesheets detailing overtime are entered onto Bright HR in line with payroll, and answering staff queries about salary
- Maintaining up to date records of staff and length of service for Health Benefits
- Providing effective stakeholder management, working professionally and confidentially to that queries are responded to promptly and escalated where appropriate
- Maintaining the organisational calendars e.g., a central calendar of organisational meetings, CEO schedule of meetings, ensuring time zones are correct for international meetings
- Producing presentations and maintaining organisational structure charts at department and organisational level
- Maintaining all Office Insurance policies for EDI, Share Data and Capital Track, keeping the insurance tracker up to date
- Arranging documents for notary/apostille/visa requirements
- Researching and uploading details onto CMS and spreadsheets for the Marketing department and CEO
- Arranging logistics as and when required such as the return to work from the office when COVID 19 restrictions are lifted

**Key requirements**:

- Experience using BrightHR would be advantageous
- Proficiency in Excel
- Excellent time management and organisational skills
- Qualified (or partially) CIPD
- Exceptional administration management skills

Sounds interesting? Click **APPLY** to send your CV for immediate consideration.

IND123


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