HR Administrator

5 months ago

Loughton, United Kingdom Trapeze Group Limited Full time

Job Summary:
**Job Description**:
Trapeze ITS UK, part of Modaxo

Location: Remote with one day per week in Loughton

Title: HR Administrator (part time)

Hours: Part time (15/20 hours per week)

Reporting to: HR Manager

We are the leading supplier of intelligent transport systems to the UK transport technology sector. We provide an enterprise platform to support the roll out of technology for a cleaner, safer, and more effective transport network, both at home and abroad, through advocacy to policy makers, connecting people and organisations, promoting the industry overseas and supporting innovation across the intelligent transport ecosystem. Trapeze ITS UK is excited to be part of the Modaxo family.

“Modaxo’s expertise, global bench strength, and singular focus on people transportation make it a great home for technology companies that share our vision to efficiently move the world’s people” - Bill Delaney, CEO, Modaxo.

Modaxo is a new, dedicated global organisation bringing together businesses from across Volaris Group that collectively focus on advancing new technologies and innovations for People Transportation. With more than two dozen companies (Trapeze being one of them), representing 12 brands, Modaxo comprises 2,000 people, operating from 35 offices in 21 countries around the world.

KEY PURPOSE

We are looking for a part time HR Administrator with a background of working within a fast-paced HR Admin role to join our small but growing team.

Reporting to the HR Manager, you will provide a first-class administrative service to a group of 50 employees based within the UK and Ireland. You will also work within a larger international team and with other HR team members to align working practices and encourage collaboration across the Business Unit.

This is an exciting time to join an expanding HR team as we work to provide a commercially aware HR service which will add significant value to a changing and growing business.

YOUR RESPONSIBILITIES
- Update and maintain the HR system with relevant employee information. Update all electronic HR files and records are accurate and up to date.
- Complete HRIS audits as required and ensure the system is accurate and up to date.
- Ensure adherence to all Company policies, procedures, and legal requirements, with clear audit trails and maintain all personnel records in accordance with Data Protection Act
- Supporting with recruitment needs and working with the talent partner on recruitment administration as required.
- Support Managers to drive an effective onboarding & hiring process. Schedule GDPR Induction and probation reviews, provide HR Inductions as part of On boarding process
- Ensure new starters are added to all Systems - HR and Payroll systems and added to Payroll process.
- Complete all changes to terms and conditions paperwork including updating HRIS system, the payroll system and sending all relevant letters to confirm changes.
- Maintain all benefit policies for Business unit
- Manage all changes to the payroll system to cascade and provide accurate payroll instructions to highlight this.
- Hold monthly meetings with the Payroll Manager to discuss all changes to payroll and spot check payslips once correct to ensure accurate data.
- Communicating policies, assisting with any queries, and ensuring all relevant paperwork is produced.
- Complete all pay review and bonus letters and ensure that they are recorded on HRIS system.
- Assist with the audit process, making sure all HR information is up to date and accurate.
- Provide HR related reports and information to other departments in particular Finance and IT.
- Maintain an up-to-date knowledge of UK employment law.
- Any other reasonable requested task within skill set.

Our main office is in Loughton, and this position will require visits to the office at least one day per week (hybrid workplace model), and sometimes more depending on business needs. This role will be working 15 hours per week but would require flexibility to increase to 20 hours per week on an ad hoc basis depending on business needs.

You will receive a competitive salary and benefits package alongside the opportunity to navigate your future career within the within the wider Modaxo family. Modaxo has experienced peers both locally and across the globe who can help you grow your career and perform at your best, both inside and outside of work.

Key skills and experience
- Degree or BTEC Diploma qualification (desirable)
- CIPD Level 3 (desirable)
- Previous experience within a HR Administrative role, including payroll processes.
- Experience using Workday or similar HRIS.
- Essential working knowledge of employment legislation and HR procedures and policies
- Proven experience at working within a fast pace constantly changing environment.
- Demonstrates high levels of customer focus within their approach.
- Attention to detail with a strong emphasis on accuracy.
- Innovative approach with evidence of proactively look

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