Head of Finance and Planning

3 weeks ago

Dundee, United Kingdom V&A Dundee Full time

The Head of Finance and Planning is responsible for ensuring V&A Dundee financial model and process are underpinned by robust and effective systems, reporting, performance management and planning to support the financial sustainability of the organisation. This is a key role in the organisation working with, and coordinating financial planning, reporting & analysis across all teams, Board, partners and funders as well as working with the Chief Operating Officer on the financial strategy, the role leads on financial controls, financial management, and all financial planning and forecasting.

**Role Profile**

The Head of Finance and Planning is responsible for maintaining robust controls, efficient financial processing, accurate financial reporting, proactive cash management, insightful financial analysis and strong management of tax liabilities and assets. The Head of Finance and Planning will lead on the annual cycle of planning, budgeting and forecasting and will support the directors by monitoring and reporting progress against the museum’s business plan and provide strategic advice as required. This role leads the Finance, Resourcing & People team at V&A Dundee.

**Duties and Responsibilities**
- Provide leadership to the Finance, Resource & Planning team to build a financial strategy that is coordinated across the organisation.
- Create and embed robust financial controls.
- Seek ways to ensure continual improvement in the service delivery.
- Develop a coordinated approach to finance, planning and resourcing to support the aims, priorities & activities of V&A Dundee.
- As part of a mutually supportive team, advise on optimum strategies to deliver the museum’s ambitions.
- Maintain the financial management of the museum’s resource and capital budgets.
- Support the COO in helping to deliver the business plan and financial strategy which supports the future ambition of the museum.
- Oversee the cycle of annual planning and budgeting and reforecasting.
- Deliver reliable management accounts and KPIs to management and Board - seek to refine and improve these as necessary.
- Ensure that a robust system of controls and procedures are in place to allow the accurate and timely reporting of information.
- Assist with the development and implementation of key financial controls that permit the executive team and Board to make the strategic financial decisions required to operate the business.

**Governance and Risk Management**
- Ensure compliance with internal and statutory financial and accounting policies and procedures.
- Assist with development and implementation of policies and procedures to ensure that financial information is secure and stored in compliance with current legislation.
- Oversee with our legal and tax advisors the statutory filing of documents and tax returns, so that we are compliant, and deadlines are met.
- Review the financial implications of all significant contracts in conjunction with the museum’s legal advisors.
- Ensure that project management principles are understood and utilised across the museum.
- Oversee FRP departmental risk management and reporting.

**Reporting**
- Produce accounts and financial reports that permit timely and effective financial management.
- Review financial results to include variance reporting.
- Manage cash flow and provide regular management information to the company’s bankers.
- Prepare statutory accounts and produce supporting information for the annual audit including liaison with the Audit Committee and external auditors as necessary.
- Remuneration Committee - support the organizing and delivery of meetings with the COO.

**Planning, Budgeting and Forecasting**
- Plan cycle of Finance & Risk Committees and other relevant committees
- Plan budget, reporting and resourcing cycles including establishing Annual reports as part of 5 year business planning cycle
- Prepare the budget and projections in consultation with the executive team for presentation to Finance & Risk Committee and Board.
- Prepare the reforecast, with support of budget holders, of the current year outturn.

**People**
- Effectively manage and develop the FRP team.
- Build the FRP reach by providing training, workshops and user-friendly documentation to staff.
- Build effective relationships across the museum.
- Network with peers, partners and wider cultural and charitable sector.

**General**
- Adhere to museum’s Health & Safety Policy.
- Demonstrate the museum’s core values in all that you do.
- Other ad hoc duties as may be reasonably expected in a senior role.

**HR Team Responsibilities**
- Developing the reporting and sharing of information to improve the operation of the V&A Dundee, including holiday, TOIL, absence and training information.
- Assist with development and implementation of policies and procedures to ensure that personnel information is secure and stored in compliance with current legislation.
- Oversee the HR Advisor to ensure that employees ar

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