Administrative Assistant

4 months ago

York, United Kingdom NHS Professionals Full time

Job Introduction

The Food, Water and Environmental (FW&E) Microbiology Laboratories are specialist microbiology laboratories within the UKHSA. The York FW&E Laboratory provides a microbiology testing and advisory service to Local Authorities, Port Health Authorities, hospitals and commercial clients across Yorkshire & the Humber, Lincolnshire, Derbyshire, Nottinghamshire, and the North East of England.

This role requires someone to provide efficient and effective clerical and administrative support to the laboratory. Undertake administrative, financial, and human resource related tasks under the direction of the Laboratory Administrator.

Fixed term contract up to 6 months based fully onsite.

Main Responsibilities
- To provide a complete administrative and secretarial support function to the laboratory, on a day-to-day basis performing duties such as the typing of letters, reports and papers for publication and the preparation of audio-visual aides, using the appropriate computer package. Organise local meetings involving room booking and informing attendees of meeting arrangements.
- Receive and process orders on Money and People Services (MAPS) which is the UKHSA finance, purchasing, HR and payroll system. Including phoning suppliers and obtaining up to date prices and product details. The post-holder will also enter goods received notes on to the system and maintain a file of all orders.
- Support the data entry staff by entering and interpreting information on the laboratory computer systems including the use of the Laboratory Information Management System (LIMS).
- Assist in general administrative duties including post, photocopying and maintaining filing systems, including both manual and electronic files.

GCSE level educated including English language

IT literate with some experience of data entry

2 years’ experience working in a busy office environment

Previous experience of working within the NHS or public health including Medical/microbiological data entry is desirable but not essential

Basic secretarial training RSA 3 ECDL desirable but not essential

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