Current jobs related to HR Officer - Brough - The Ridings Medical Group

**JOB TITLE: H.R. Officer**

**SITES**:BROUGH / SOUTH CAVE / HOSM / BUBWITH / HESSLE

**RESPONSIBLE TO**:HEAD OF HR & FINANCE

**JOB PURPOSE**:
Together with the HR Administrator, to provide a Human Resources function under the guidance of the Head of HR & Finance & Chief Executive Officer.
MAIN DUTIES AND RESPONSIBILITIES
**1. To assist the Senior Management Team in the recruitment of new staff as per the Recruitment Policy**
- Ensure staff have been advised of the appointment by the recruiting manager
- Add employee to salary document
- Job offer, contract, pay history, annual leave entitlement etc
- Following up references
- Check eligibility to work in the UK
- Check relevant qualifications & professional registration
- Occupational health check
- Employee handbook
- Pension and taxation forms
- Create new Starter Checklist
- Copy of appropriate vehicle business insurance as required
- Ensure induction timetable has been generated and agreed and a copy provided to the new staff member
- Organise uniform and request name badge from HR Administrator
- Financial information regarding salary passed to person overseeing salaries
- Information passed to HR Administrator to create a Bluestream Training profile
- Ensure clinical prescribers have registered with PCSE for a prescribing number
- Ensure that clinical staff have either provided evidence of indemnity cover or have joined the practice MDDUS group scheme
- Entry of staff information onto Sage HR system and any other relevant information systems
- Send confirmation of permanent employment to employee after probation period & add employee to Simply Health

**2. To assist with the administration of HR** **records** **(into Sage or other IT System where agreed)**
- Administration of salary changes etc.
- Financial records
- Keeping Simply Health membership up-to-date.
- Maintain staff files, updating contact, address and emergency information etc. as changes are advised.
- Manage lists for long term service awards, staff list, Excel salary worksheet etc.
- Calculate annual leave entitlement for all staff, create a new annual leave form and write to staff to let them know their entitlement for the forthcoming year.
- Work through the leavers template to ensure all HR administration is completed i.e. acknowledge resignation, calculate remaining annual leave, remove IT access.

**3. Communications**
- Provide HR advice to staff as required, referring queries to the Head of HR & Finance if appropriate.
- Support the Head of HR & Finance and Chief Executive Officer with staff communications.

**4. General Office support**
- Assistance with general document production
- Photocopying documents for circulating to Partners
- Assist the Senior Management Team as required
- Organising occasional working lunches and drinks for meetings

**5. Meetings**
- Attending occasional meetings with the Chief Executive Officer or Head of HR & Finance
- Provide minute taking support in HR meetings as required

**6. Oversee & provide support to the HR administrator’s completion of**:
Recruitment
- Advertising new roles of NHS Jobs, Indeed and other sites as appropriate
- Organising the interview process
- Preparing interview documents

New starters
- DBS check if appropriate
- Organise name badge
- Administration of all paperwork relating to new GP Registrars

Absence management
- Absence records including SC1s and sick notes, study leave requests, hospital leave requests
- Calculating Bradford Factor scores
- Advising Payroll of any pay deductions required

Training
- Log staff training including keeping a relevant record for CQC purposes
- Ensure training forms are completed as required
- Administrate the Bluestream Training system

Renewals
- Keep an ongoing log of DBS checks to ensure they are repeated at the required intervals
- Update MDU/MPS/MDDUS etc files, checking we have a copy of all GP latest cover, including registrars. Check the medical defence registration for all other relevant staff.
- Check relevant professional website to ensure all clinical staff (GPs, Nurses, Paramedics, Physiotherapists, Nurse Practitioners, Physican’s Associates, Pharmacists, Pharmacy Technicians) have kept their registration up-to-date.

Staff & partner reviews
- Ensure 1, 2 and 3 month reviews are completed for all new staff.
- Keep a log of all staff PDPs, chasing where appropriate. Pass all staff PDPs to staff partner, photocopy on return and pass to line manager, store original on Sage HR software.
- Assist the Head of HR & Finance with the organisation of Partner PDPs, send out all relevant paperwork, a notification to all staff regarding feedback and book a room.
- Assist the Head of HR & Finance with the orgainsation of salaried GP PDPs, send out all relevant paperwork, a notification to all staff regarding feedback and book a room

**7. **This job description is not exhaustive and may be adjusted periodically after review and consultation.

**8. **You will also be expected to c