School Administrator

3 weeks ago

Leeds, United Kingdom Manpower Full time

We are looking to recruit an enthusiastic individual to join our School Support Team to ensure our services are provided effectively and efficiently. Working at University campus arrangements to work couple of days a week from home can be made.

Pay - £13.34 - £15.35

Office hours, 9-5 Monday - Friday, on-site or hyrbrid

**What does the role entail?**

As a School Support Officer your main duties will include:

- Proactively liaising with academic colleagues and postgraduate researchers in scheduling, organising, delivering and supporting events and activities including related administration.
- Servicing School committee meetings including scheduling meetings; booking venues; preparing agendas; producing minutes; circulating papers and following up on actions.
- Supporting Research Centre Directors with initiatives and projects leading on areas of work where appropriate. This will include gathering and interpreting information and reporting your findings in an appropriate format.
- Proactively maintaining distribution lists, ensuring they are reviewed, updated and shared as appropriate.
- Drafting and preparing hard copy and digital content in relation to the School's research activities in liaison with academic colleagues and members of the School Support Team.
- Assisting in providing advice and guidance to colleagues regarding procedures in place relating to School research activities.
- Developing contacts and building effective working relationships internally and externally, liaising and networking with colleagues and external individuals and organisations and sharing information as appropriate.
- Developing, maintaining and improving systems, alongside other School Support Team members, to ensure accurate and timely record keeping to support required activity and the effective flow of information within the School and with other areas of the Facultyand University.
- Act as Fire Warden and First Aider requiring regular training and updating on University procedures.
- Provide cover for other members of the School Support Team as required.

These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post.

**What will you bring to the role?**

As a School Support Officer you will have:

- Experience of organising and supporting professional events of varying size that require complex arrangements
- Experience of organising and servicing senior meetings, including writing concise and accurate minutes
- A demonstrable ability to work independently and proactively, as well as working as part of a team
- A demonstrable ability to organise and prioritise a varied workload whilst working to tight deadlines with accuracy and attention to detail
- Evidence of excellent interpersonal and communication skills
- An understanding of the diverse nature of the University community and a willingness to work with staff, students and visitors from a wide range of backgrounds, upholding the University value of inclusiveness

You may also have:

- Experience of using social media in a professional environment
- An understanding of Health & Safety in an events setting
- Experience of working in an Higher Education environment

Standard working hours for the post will be 9am to 5pm Monday to Friday however there may be a need to work outside these hours to ensure events organised by the School Support Team are successfully supported. The role will be campus based with some flexibilityto work from home by agreement.

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