Project Assistant

3 weeks ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
To provide a range of administrative and support services to a research or business change project.

**Main Duties and Responsibilities**
1. Deliver a range of administrative and/or customer services in support of project outcomes. This will involve organising and administering meetings and conference events (e.g. booking appropriate venues, organising delegate travel and accommodation, liaising with delegates, ordering catering for events and clerking meetings/conferences).
2. Prepare documents, presentations and other materials to a clear brief, using established formats and standard software packages.
3. Maintain project plans and budget tracking and supporting documentation.
4. Processing purchase orders and invoices through Agresso to ensure that orders and payments are made timeously and the accuracy of financial records are monitored.
5. Prepare straightforward analysis, interpretation and data manipulation.
6. Prepare and manage communications and engagements with a range of stakeholders
7. Set short term priorities or work schedules, assigning straightforward and routine tasks to others, to ensure operational efficiency.
8. Collaborate with colleagues and participate in team/group meetings/seminars/workshops across the research Group/School/College/University and wider community [e.g. Academic and Industrial Partners].
10. Undertake any other reasonable duties as required by the team.
11. Engage in reasonable professional development activities as appropriate.
12. To contribute to the enhancement of the University’s international profile in line with the University’s strategic plan.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**
A1. Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 5 or 6 [National 5 or 6, Scottish Vocational Qualification level 2 or 3] or equivalent, and experience of personal development in a similar role.

**Skills and Experience**

**Essential**
C1. Ability to undertake assigned tasks in a timely manner and to an acceptable standard
C2. Detailed knowledge of relevant systems, equipment, processes and procedures including software packages
C3. Initiative and judgement to plan or schedule work days and weeks ahead, and to respond to changing requirements and resolve problems independently
C4. Ability to communicate clearly, clarifying requirements, responding to colleagues and customers

**Further information**
This role is funded until 31 March 2024 and is available on a Part Time basis. The total number of hours available until 31 March 2024 will be 420 hours, which can be worked flexibly to meet the project requirements (in discussion with the Principal Investigator/Line Manager - Professor Elizabeth Tomlin). The weekly hours are variable to allow for flexibility, when a greater time commitment may be necessary during busier periods of the project. Payment will be based on monthly timesheet submissions.

**Terms and Conditions**
Salary will be Grade 4, £21,197 - £23,715 per annum pro rata.
This post is offered on a fractional basis and is fixed term until 31 March 2024.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
3 A flexible approach to working.

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