Finance Assistant

3 days ago

Maidstone, United Kingdom Five Acre Wood School Full time

**Five Acre Wood**

**Finance Assistant**

**Hours: 27.5 Per week, term time only**

**Reports to: Finance Manager**

**Pay grade: KR5 + FAW Allowance**
- Purpose of Job:_

To provide a wide range of financial and related administrative duties within the Finance team, supporting the work of the school and pupil learning.
- Principal Accountabilities:_
- Provide budget managers with timely monitoring reports to enable them to control their budgets in accordance with the school’s requirements, and providing essential information for the managed budgets.
- Maintaining financial systems and procedures in accordance with KCC financial regulations and the school’s finance policy in order to ensure the effective and accurate financial operation of the school budgets.
- Chase outstanding dinner monies with parents.
- Collection of monies for class funds, clubs and school trips etc. to ensure accurate records and timely payments.
- Monitor delivery of orders, assisting with information for incoming deliveries.
- Regular liaison with sixth form to ensure split site finance procedures are followed and efficient.
- Respond to general financial queries from staff, the LEA, others schools, customers, parents and pupils ensuring that all queries are dealt with effectively and in accordance with KCC financial procedures in order to maintain an efficient service
- Maintain the finance team’s central filling system archiving/destroying documents as necessary to ensure that the school’s Documentation Retention Policy and GDPR is adhered to.
- Administer and collate business mileage expense claims for monthly payroll.
- Undertake other routine admin duties and dealing with correspondence as appropriate.
- Provide cover for Purchase Ledger and reception as required.
- Adhoc tasks deemed appropriate from the Business Manager and Finance Manager
- Adhoc tasks deemed appropriate from the Senior Leadership team.

**Safeguarding and promoting the welfare of the child**
- Promote and sustain a suitable environment in which the child feels safe and comfortable.
- Work within the framework of school policies.
- Undergo appropriate training and be passed as competent before carrying out any care intervention.
- Assist with the supervision of groups and individual students as required.
- Maintain personal and professional boundaries at all times.
- Understand your own role and its limitations and the importance of not providing care where you have not been trained or passed as competent to do so.

**Multi-agency working - Know the value and expertise you bring to a team and that brought by your colleagues.**
- Work in a team context - forging and sustaining relationships across agencies and respecting the contribution of others working with children and their families.

**Sharing information - Provide feedback, as requested, to the class teacher or other appropriate person to support**

**the planning and evaluation of the learning process in respect of groups and individual students.**
- Be aware of and comply with policies and procedures relating to child protection, confidentiality, health, safety and security.
- Understand the importance of sharing information, how it can help and the dangers of not doing so.
- Attend staff meetings, training days and management team meetings by agreement with the Headteacher.

**Administration / other - Prepare and keep clean materials and undertake minor clerical duties.**
- Participate in the school’s performance management process.
- Participate in training and other learning activities and performance development as required.

**Health & safety**
- Be aware of and implement your health and safety responsibilities as an employee and where appropriate any additional specialist or managerial health and safety responsibilities as defined in the Health and Safety policy and procedure.

Your duties will initially be as set out in the job description, but this could be amended from time to time to reflect changes in or to the job.

**Person Specification**

**REQUIREMENT ESSENTIAL DESIRABLE**

**QUALIFICATIONS Excellent Microsoft Office
- Excel and Word ** Experience of working in a Finance
**/TRAINING GCSE English grade c or above Department**

**EXPERIENCE ** **Worked with systems
- Arbor and**
**FMS**
- Experience of working within a school setting

**KNOWLEDGE ** **Experience of purchase ledger and maintaining financial records**

**SKILLS/ABILITIES Good communications skills ** Good written and verbal
- Competent in the use of Excel and the ability to communication skills with a range create monthly and adhoc reports through of staff and children manipulation and analysis of data

**PERSONAL Organised**
QUALITIES Being discrete, professional, respectful and friendly
- Being efficient and dependable, while maintaining flexibility to adapt to rapid change, while remaining calm in unexpected or changing situations
- Ability to work successfully as part of a team
- Confidentiality
- To be co

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