Senior Administrative Officer Liverpool North

2 weeks ago

Liverpool, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 299807**Salary**:

- £23,637 - £29,046- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NMS Unit 10, Liverpool Film Studios, L5 9YJAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collat

  • Senior Procurement Officer

    1 month ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    We are recruiting a Senior Procurement Officer to join our newly formed strategic procurement team. The post holder will work as part of a dynamic team, assisting the Senior Procurement Manager in delivering effective Procurement services across the Trust, ensuring best possible value for money is achieved across the procurement of goods & services across...

  • HDRC Liverpool Programme Support Officer

    3 weeks ago

    Liverpool, United Kingdom Liverpool City Council Full time

    About the Role This is an exciting opportunity to join the Liverpool City Council’s (LCC) new Health Determinants Research Collaboration (HDRC) - HDRC Liverpool is led by Liverpool City Council but is a partnership between the Council, the University of Liverpool (UoL), Liverpool John Moores University (LJMU), Liverpool Healthwatch and Liverpool Charity...

  • Senior Clerical Officer

    1 week ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    Due to the expansion of the service to encompass 7 day working, we have an exciting opportunity for a full-time Senior Clerical Officer to join our administration team, here in the Endoscopy Department (on a 12 month fixed-term contract). Reporting to the lead administrator, you will be part of a team responsible for booking various patient appointments,...

  • Senior Clerical Officer

    1 month ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    Due to the expansion of the service to encompass 7 day working, we have an exciting opportunity for a full-time Senior Clerical Officer to join our administration team, here in the Endoscopy Department. Reporting to the lead administrator, you will be part of a team responsible for booking various patient appointments, maintain and use hospital systems...

  • Senior Clerical Officer

    4 weeks ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen to become part of the Endoscopy Unit at the Royal Liverpool Hospital. We are looking for a full-time Senior Clerical Officer to join our administration team here in the Endoscopy Department to help support the service (on a 18 month fixed-term contract). Reporting to the lead administrator, you will be part of a team...

  • Case Administrator

    1 month ago

    Liverpool, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 271469**Salary**: - £19,087 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time, Part-time**Number of jobs available**: - 3Contents Location About the job **Benefits**: Things you need to...

  • Marketing Administrator

    4 weeks ago

    Liverpool, United Kingdom University of Liverpool Full time

    The School of Histories, Languages and Cultures is seeking a Marketing Administrator to provide support services for the Liverpool Confucius Institute (LCI) and Centre for the Study of International Slavery (CSIS).- You will have previously worked in a marketing capacity in a Higher Education environment or a similar large, complex organisation, and will...

  • Senior Clerical Officer

    1 month ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    Due to the expansion of the service to encompass 7 day working, we have an exciting opportunity for a part-time Senior Clerical Officer to join our administration team (working 11.25 hours per week), here in the Endoscopy Department (on a fixed-term 9 month contract) Reporting to the lead administrator, you will be part of a team responsible for booking...

  • Marketing Administrator

    1 week ago

    Liverpool, United Kingdom University of Liverpool Full time

    The School of Histories, Languages and Cultures is seeking a Marketing Administrator to provide support services for the Liverpool Confucius Institute (LCI) and Centre for the Study of International Slavery (CSIS). You will have previously worked in a marketing capacity in a Higher Education environment or a similar large, complex organisation, and will...

  • Secretary - Liverpool

    1 month ago

    Liverpool, United Kingdom 4Social Work and Public Sector Staffing Full time

    **Liverpool City Council -Secretary** **Hours Per Week : 35.00** **Start Time : 09:00** **End Time : 17:00** **Location - Cunard Building Water Street Pier Head Liverpool L2 2BS** **Umbrella: £14.00ph - On going contract (With view to become perm)** This is a role supporting the senior leadership in Children’s Services consisting of one Director and...

  • Senior Communications Officer

    4 weeks ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    There is an exciting opportunity for a Senior Communications Officer to work within the Research & Innovation (R&I) team in collaboration with the Trust Corporate Communications Team at the Liverpool University Hospitals NHS Foundation Trust (LUHFT). We are seeking a creative professional, to work within the Research & Innovation (R&I) team in collaboration...

  • Administrator

    4 weeks ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    We have an exciting opportunity to recruit a highly motivated admin to join our Community Heart Failure service at Liverpool University Hospital NHS Foundation Trust. The service will operate 7 days per week and will provide a rapid assessment hospital admission avoidance for patients with heart failure providing timely optimisation of evidence based...

  • Clerical Officer

    4 days ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    We have an exciting opportunity for a full-time Clerical Officer to join our administration team, here in the Endoscopy Department. As a clerical officer, you main duty will be working on reception and the admitting and discharging of patients and answering any general queries they may have. Other duties will include registering new patients on our Patient...

  • Clerical Officer

    17 hours ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    To undertake reception duties within the office area and provide clerical duties to ensure the needs of the service are met. The post holder shall as necessary provide cover for and undertake duties of absent colleagues. The post holder shall follow all the policies and procedures of the organisation Liverpool University Hospitals NHS Foundation Trust was...

  • HDRC Liverpool Public

    3 weeks ago

    Liverpool, United Kingdom Liverpool City Council Full time

    About the Role This is an exciting opportunity to join the Liverpool City Council’s (LCC) new Health Determinants Research Collaboration (HDRC) - HDRC Liverpool is led by Liverpool City Council but is a partnership between the Council, the University of Liverpool (UoL), Liverpool John Moores University (LJMU), Liverpool Healthwatch and Liverpool Charity...

  • Administrative Clerk

    1 week ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a motivated Administrative Clerk to join the Gastroenterology Department of Royal Liverpool University Hospitals assisting the Hepatology Team. This post will be to cover Maternity Leave. 'It is expected that all applicants will have previous experience of working in the NHS within a secretarial role and will possess...

  • HDRC Liverpool Programme Manager

    3 weeks ago

    Liverpool, United Kingdom Liverpool City Council Full time

    About the Role This is an exciting opportunity to join the Liverpool City Council’s (LCC) new Health Determinants Research Collaboration (HDRC) - HDRC Liverpool is led by Liverpool City Council but is a partnership between the Council, the University of Liverpool (UoL), Liverpool John Moores University (LJMU), Liverpool Healthwatch and Liverpool Charity...

  • Senior Estates Officer

    4 weeks ago

    Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    We are seeking to recruit a suitably experienced Senior Estates Officer for Compliance at Liverpool University Hospitals NHS Foundation Trust, based at the Aintree Hospital site and working across all 3 sites. You will be experienced in the technical operation and management of estates systems within a large organisation, managing specialist contractors...

  • Senior Pensions Administrator

    1 month ago

    Liverpool, United Kingdom Aptia UK Ltd Full time

    **About Aptia** Aptia is a new force in the employee benefits and pensions administration services, on a mission to change the world of administration for the better. In an underserved market, with huge potential for growth, Aptia will serve 1,100 clients in the US and UK markets and will be supported by shared services in India and Portugal - helping more...

  • Senior Finance System Administrator

    1 week ago

    Liverpool, United Kingdom Liverpool School of Tropical Medicine Full time

    **Reference**: **FEB20249711** - Expiry date: - 07:00, Fri, 15th Mar 2024- Location: - Liverpool- Salary: - £38,205.00 - £44,263.00 Per Annum- Benefits: - 30 Days holiday + Bank Holiday and additional Christmas closure days- Duration: - 18 month fixed-term contract**Senior Finance System Administrator** **Full time, Fixed-Term Contract for 18...