Accounts Payable Assistant

4 weeks ago

Birmingham, United Kingdom NewFlex Full time

**Role**: Accounts Payable Assistant

**Location**: Birmingham Business Park

**Hours**: 37.5 hours between 9:00am - 5:30pm Monday - Friday (occasional work out of normal business hours)

**Reporting to**: Accounts Payable Manager

**Who are we?**

NewFlex operates a rapidly expanding and diverse nationwide network of business centres offering flexible workspaces to entrepreneurs and businesses. We give our Customers the flexibility, independence, ‘Freedom at Work’, and support to create, grow and enjoy running their businesses in our centres.

We’ve been going from strength to strength for 25 years to cement our position as ‘The Property Manager for the New Economy’. We’re currently experiencing a sensational period of growth as the flexible officing revolution continues to disrupt the traditional office market. Our unique Client management model connects building owners (Clients) with occupiers (Customers) to generate cash from underutilised office space in all types of buildings from Aberdeen to Brighton. NewFlex is creating a positive alternative in the business centre market.

**What are our values?**

Our values shape our culture and guide us how we go about our daily business to support our purpose and ambition.

The purpose of NewFlex is to make a sustainable profit from unleashing the potential of buildings and people.

Our values are Smart, Supportive, Prudent, Straightforward and Responsible. We expect all our employees to live our values in everything they do at work. Our values make us who we are.

**What will you do?**

To process and analyse supplier invoices and to monitor the creditor’s ledger to ensure accurate reporting, ensuring all transactions are processed accurately, and payments are made to suppliers in a timely manner.

This is a high volume and high transactional role where attention to detail and accuracy is key.

The Centre Operations Assistant will also support the Centre Manager by carrying out ad hoc duties.

**We want someone exceptional who can focus on**:
**Accounts Payable**
- Analysing & posting invoices to matching valid purchase orders questioning any discrepancies
- Posting & reviewing exceptional invoices (invoices approved to be posted without PO)
- Reviewing and managing priority suppliers on a weekly basis
- Working closely with the Finance Business Partners/Transactional Accountants to facilitate the balance sheet reconciliation process
- Scheduling and prepaying the invoices to facilitate accounting treatment i.e. agents commission/rent & services invoices
- Weekly/monthly reconciliation of supplier accounts
- Maintaining constant communication with suppliers to manage expectations and continually ensure order and billing are communicated and actioned accurately and in good time
- Setting up and maintaining accurate supplier records
- Ensuring the integrity of accounts payable data
- Reviewing the PO & invoices workflow approval process with management to ensure it is current and effective
- Processing staff expenses payments, ensuring they are approved and accurately recorded
- Ad hoc duties as and when required

**Payments & Reporting**
- Ensuring the prompt payment of authorised invoices in line with payment terms
- Management of the resolution of any payment queries
- Producing weekly/monthly BACS runs for authorisation
- Reporting queries to the business
- Production of AP related daily/weekly/monthly reports

**Stakeholder Management**
- Liaising with suppliers and internal stakeholders
- Providing excellent customer service to stakeholders around query resolution
- Dealing with internal & external audit related queries

**Health & Safety**
- Ensure that you are aware of and work to policies relating to your statutory H&S obligations

**Stakeholders**

Clients

Prospects

Customers

Colleagues in all departments

Newable Group Boards

**Knowledge/Experience**
- Confident user of Microsoft Office 365, especially Excel
- Minimum 2 years’ experience in the similar role
- Minimum Grade C in English and Maths (or equivalent)

**Key skills/behaviours required for this role**:

- Planning and organising
- Good attention to detail
- Problem solving
- Resilient and embraces change
- Team player

**What will we offer you?**
- £24,000 - £28,000
- 33 days Annual Leave (including Bank Holidays)
- Birthday Off
- Volunteering Days
- Discounted Private Medical Insurance Cover
- Life Assurance
- Income Protection Insurance
- Payroll Giving
- Cycle Scheme
- NEST Pension Scheme
- Employee Assistance Programme
- Annual Flu Jabs
- Eye Tests
- Training Support Package
- Enhanced Maternity, Adoption, Shared Parental and Paternity Pay
- Annual Professional Membership Subscription

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