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Receptionist/administration Assistant

4 months ago

Maidstone, United Kingdom Hever Business Management Full time

Dealing with the general day to day running of Reception
- Meeting and greeting clients and visitors to Barham Court, managing visitors register and visitors passes
- Dealing with couriers and deliveries for clients
- Postal duties (franking outgoing post for clients, sending recorded and special deliveries and distributing daily post into clients’ post boxes)
- Dealing with enquiries regarding weddings, functions, meetings, and conferences
- Dealing with office brokers
- Conducting viewings of available office space
- Data entry of service and postage charges
- Managing meeting and conference rooms’ diary (booking and sending confirmations, raising invoices etc)
- Setting up new phones via VTSL portal
- Dealing with general telephone issues, call diverting, pick up group, changing names on handsets etc
- Updating spreadsheets with new client’s details
- Updating client distribution lists on outlook
- Sending announcements and information to clients on outlook
- Dealing with any issues arise within the building internet, telephones, water, power etc
- Planning and conducting fire drills
- Credit control (chasing payment of overdue service/rent bills)
- Maintain and updating swipe card entry database including issuing new cards
- General cleaning of main kitchen area/communal areas/ reception area throughout the working day.
- Daily inspections of building facilities (replenishing as required)
- Setting up refreshments for meetings and conferences, clearing and replenishing during and after
- Compliance for new clients, issuing contracts, terms of business, getting required ID, signatures etc.

Hours: 35 hours per week

**Job Types**: Full-time, Permanent

**Salary**: Up to £22,000.00 per year

**Benefits**:

- Company pension
- Free parking

Schedule:

- Monday to Friday

COVID-19 considerations:
Full Covid Risk assessment in place.

Ability to commute/relocate:

- Maidstone, ME18 5BZ: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Customer service: 1 year (preferred)
- Receptionist: 1 year (preferred)

Work Location: In person

Application deadline: 21/04/2023
Reference ID: sw/0088
Expected start date: 01/05/2023