Purchase Ledger Supervisor

TITLE
- Purchase Ledger Supervisor (REFUK000027)
- TYPE
- Full time
- LOCATION
- Aldridge
- COUNTRY
- United Kingdom
- GOOGLE MAP
- MAIN PURPOSE
- To carry out effective management of the purchase ledger department, ensuring an accurate ledger and timely payment of all suppliers.
- RESPONSIBILITIES
- The Purchase Ledger Supervisor responsibilities are as follows:

- 1.Overview of the UK purchase ledger function with specific responsibility for the raising of payments.
- 2. Take full responsibility for the recording, obtaining authorisation and subsequent generation of payment of all suppliers.
- 3. Support accurate and timely registration of all supplier invoices onto the finance computer system.
- 4. Maintain the purchase ledger accounts, including payments terms and bank details.
- 5. Ensure all supplier payments, whether BACS or Direct Debits are posted in a timely manner and allocated correctly on the ledger.
- 6. Oversee and review regular supplier statement reconciliations, ensuring all follow up actions are completed in an appropriate timescale.
- 7. Manage petty cash and expense claims ensuring appropriate supporting documentation exists and approval has been obtained and payment is made by pre-set deadlines, including company expense system and credit cards.
- 8. Taking calls for the accounts department and answering supplier queries in a timely manner, this will include directing more technical queries to the appropriate responsible person.
- 9. Ensure internal control procedures appertaining to the approval of invoices and the raising of payments are followed in line with company policy. Bring to the attention of the Management Account or Finance Controller any instances where this may not be the case.
- 11. Raising Head Office orders whenever requested.
- 12. Adhering to applicable cut off procedures.
- 13. Identify invoices/accounts which are queried or disputed causing them to be withheld from payment and ensure they are resolved in a timely manner.
- 14. Monitor and report any unusual expenditure, challenging avoidable costs.
- 15. Provide analysis as required to support branch, department and company decision making.
- 16. Identify and implement process improvements, as part of a continuous improvement programme.
- 17. Support and mentor members of the team to ensure they have the skills and knowledge to perform their duties.
- 18. Ad hoc exercises as directed by the Management Accountant or senior staff.
- CLOSING DATE
- Sunday, April 14, 2024