Band 4 Division 7 Personal Assistant

2 months ago


Solihull, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
The office base for this role will be at Solihull Community Hospital

For informal enquiries please contact Emily Freer, Project and Service Development Manager, Division 7 - 07342091785

**Main duties, tasks & skills required**:
Key tasks will include;
- Arrange, organise and support meetings, visits and appointments
- Prepare papers/ administration for meetings
- Minute meetings for the Divisional Management Team, and others as required
- Provide cover for colleagues
- Coordinate relevant workforce and service documentation / reporting

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

**Job description**:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:
Good General Education (eg. GCSE

English and Maths A-C) GCSE Level 9-4

Business Administration NVQ level 3

or equivalent experience in a clerical

environment

**Experience**:
**Essential**:
Experience of working as a Secretary

Experience of dealing with the

Public/Customer service experience

Experience of working with a range of

Microsoft Office packages (e.g. Word,

Excel and Outlook)

Experience of using IT systems

Good Organisational skills

Able to use own initiative and deal

with the unpredictable

Able to work to deadlines

Experience of organising and

supporting the running of meetings

**Disclosure and Barring Service Check**:



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