P2p Administrator

P2P Administrator
6 Month FTC / Hybrid - 3
days in the office per week
Full Time
Competitive Salary
Bourne
Leisure are currently looking for an P2P / Procure to Pay Administrator to join
our Central Procurement function. This function has the overall responsibility of
sourcing goods and services for all our locations at competitive prices and in
a timely manner.
Ensuring
smooth operations, our P2P Administrators are key to facilitating our national
Teams’ purchasing experience through use of Bourne Leisure’s branded instance
of COUPA, ‘iBUY’.
As
a P2P Administrator, you will be responsible for centralised technical liaison
to our external suppliers; supplier catalogue management; freeform ordering and
management; associated catalogue or product changes; system troubleshooting;
purchasing advice and support to Brands.
This
is a full time, 6 month fixed term contract & you will be expected to work from our head office in Hemel
Hempstead 3 x per week with the remaining time spent working from home.,

**Your Opportunity / Responsibilities**:

- Ensure accurate data management of our supplier core catalogues aligned to

ordering schedules.
- Instruct on loadfile formats; coordinate receipt; audit and QC of catalogue
mandatory fields; liaise/advise Category Mgr (Procurement and in-Brand)
accordingly; timely corrections applied; uploading and data validation.
- Manual creation of catalogue questionnaires (where approved/required).
- Timely delisting of supplier aged catalogues, including system QC.
- Liaise/coordinate with F&B Systems Administrator in respect of catalogue
additions, delists and amendments aligning Starchef, EPOS and ZONAL.
- Maintaining up-to-date catalogue history audit documentation for operational
continuity.
- Review and maintain the validity of underpinned contracts.
- Freeform request management (OPENING), including documenting requests for
reporting; coordinating Category Mgr approval; manual configuration of supplier
settings.**Freeform request management (CLOSING)**: manual configuration of supplier
settings further to SLA.
- Monitoring of PO failures requiring troubleshooting and manual
assistance/’push’.
- Technical supplier on-boarding assistance, including manual supplier linking to
CSP (Coupa Supplier Network); issuing logins; circulating instructions, Terms
& Conditions and User Guides.
- Ensure all externally facing supplier documentation is reviewed periodically
(following upgrade windows) and update accordingly.
- Quarterly supplier access reporting - assessment and review for deactivation.
- Maintain active Supplier Accounts further to BAU data cleanse activities.
- Supplier Account information updates maintained, coordinating with Accounts
Payable according to integration schedule.
- Brand issues, post upgrade errors, supplier queries etc).
- Collaborate with Senior Data Manager, Contract & Supplier Administrator,
F&B Systems Administrator, Demand & Data Analyst to review system
reporting, implementing/recommending workflow and system fixes, update working
practice and knowledge sharing.
- Collaborate with Supply Chain with respect to implementation/configuration of
order window schedules.
- Keep abreast COUPA updates and know-how, via the COUPA Success Portal.
- Suppliers

What we’d like you to

**bring**:

- Excellent communication skills (internal and external)
- Basic understanding of Procurement
- Basic understanding of a P2P Finance function
- Strong organisational skills.
- High attention to detail.
- Customer friendly.
- Proficient in the use of Excel and databases.
- Ability to work to deadlines.
- Basic working knowledge in the use of Excel and databases.

**Desirable, but not Essential**:

- Working knowledge of COUPA.
- Supplier matter management.
- Understanding of DREAM/Unit 4 advantageous

Who are we?
We’re part of an award-winning Bourne Leisure family, which
includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39
beautiful seaside locations and our HQ based in Hemel Hempstead.

What’s it like to work with us?
Working with us is ultimately defined by our exceptional
people and teams. At Haven, we take pride in our Breath of Fresh Air culture,
which focuses on valuing and supporting every team member. We prioritise
openness and transparency in our interactions allowing our team members to be
their authentic selves.
We operate a hybrid working model, meaning 50% of your
working week will be spent at the office, occasionally on Park, or at external
events.

What can you expect during the recruitment process?
The interview process will be up to 3 stages and may contain
a presentation or skills test, depending on the role. If you require any
support or reasonable adjustments to help you perform at your best during this
process, please let us know.
Diversity, equity, and inclusion are at the heart of who we
are and what we do. Our commitment to these values is unwavering and they are
communities and industries and we are happy to