Personal Assistant to Executive Directors

3 weeks ago

Coventry, United Kingdom Coventry and Warwickshire Partnership NHS Trust Full time

To provide a comprehensive Personal Assistant and administrative function to the Executive Directors in order to maintain an effective and efficient service. To work collaboratively with other members of Corporate HQ and staff Trust-wide to make a direct and positive contribution, to the smooth organisation of the Trust. It is essential that independent judgement and initiative is used and appropriate action is taken to ensure the positive promotion of the image of Coventry and Warwickshire Partnership Trust, whilst supporting its values and vision.

Please note many Trust interviews take place through Microsoft Teams, this can be downloaded either through the App Store or Google Play for use on your phone/tablet.

To provide a comprehensive secretarial role to the Executive Directors including: word-processing, drafting and producing reports/letters/business documents etc from either/or audio or copy sources, ensuring any follow
- up action is taken

To deal proactively with correspondence and other forms of communication on behalf of the Executive Directors, liaising with other offices to collect and exchange information and draft replies for approval where appropriate

To be aware of and have a general understanding of relevant policies and procedures and current issues in order to act as a point of contact for those who require information and when appropriate, deal with routine enquiries on behalf of the Executive Directors and Corporate HQ

To prepare summaries and outline reports and correspondence concerning more complex matters under the direction, and at the discretion, of the Executive Directors

To attend and service Board Level and Senior Management meetings, as appropriate: to circulate in advance of the meeting appropriate documentation and after the meeting, to prepare action notes/minutes as required, in accordance with Trust guidelines

To, as required, provide cover for Wayside reception, fulfilling full reception duties in accordance with the Trust’s Reception Working Guidelines

Ensures relevant training is provided for administrative staff to enable them to carry out their work in an efficient and systematic manner

PLEASE SEE ATTACHED FOR FULL DETAILS

The service received an overall rating of Good by the CQC and an Outstanding for care and compassion of which we are rightly proud. We have also been recognised both locally and nationally by receiving awards for the services we provide.

Coventry and Warwickshire Partnership Trust provides a full range of expanding physical, mental health and learning disability services to children, young adults, adults and older adults over many sites across Coventry, Warwickshire and Solihull.

Services are provided to a population of over one million people living in Coventry and Warwickshire and also a wider geographical area in some of our specialist services, we see on average around 5,000 patients every day.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

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